Finance & HR Supervisor

List of main activities:

1/Finance tasks:

• Establish a statement of needs for liquid assets in consultation with the Finance Coordinator and Finance Coo Assistant

• In coordination with logistic department manage the monthly charges payments (generator, building charges, water gallons, office supplies)

• Organize the planning of cleaners and check the work of the cleaners in GHs and offices. Ensure they have all the needed cleaning products and materials

• Prepare all financial documents for daily coordination payment such as Per diem, prepaid mobile cards, allowances, receipts of payment or checks in accordance with SI procedures

• Carry out withdrawals and payment of advances, in accordance with established procedures

• Keep the advance books and cash journal

• Record budget allocations and accounting codes of the expenses

• Before recording, check that the supporting documents complies with Solidarités International procedures

• Ensure that accounting documenting are translated if necessary

• Ensure the voucherization at coordination & mission level is done

• Convert currencies at the line manager’s request

• Check cash balances daily and report any discrepancies to the line manager

• Archive mission accounting documents in accordance with Solidarités International procedures, after a final check of supporting documentation

• Collect all the archives from each base and check all the received folders (Finance, HR & Logistics archives)

• Ensure cash box security and confidentiality of information

• Support the Finance Coordinator Assistant & Finance Coordinator with the VAT payment implementation at mission level

2/Human resources Tasks:

• Ensure the administrative management of expatriates (file, visas, accommodation proofs…), and keep the expats files updated.

• Make sure personnel files of national staff contains all necessary documents and archive them properly.

• Ensure the NSSF, Income Tax & Insurance documents for all the staffs are well maintained, organized and archived.

• Follow up with Tax Consultant all the needed HR documents related to NSSF registration/deregistration & family allowance registrations: focal point for NSSF related issues

• Ensure the payment of Income Tax and NSSF & keep updated the NSSF FOLLOW UP

• Follow up the signatures of the employees on Beirut attendance sheets

• Act as a liaison between SI and the insurance company.

• Assist HR team in other activities concerning recruitment of staff (organization of interviews and tests, reference checks…)

• Print salary pay slip to be signed by the employees and properly archived

• Punctual support to the bases in case of needs: watching the tests or archiving.

• Keep the organization chart updated on a monthly basis.

• Support the HR coordinator in the implementation and follow up of trainings for employees.

ORG CHART POSITION (reporting and functional relationships)

Line manager:  Finance & HR Coordinator

Line report(s) on base: -

Functional manager: - Finance & HR Coordinator

Functional report(s):  -