Finance Officer

Functional Requisition

• Minimum 3-5 years professional experience in Accounting and Finance.
• Good experience in accounting systems and software.
• Good understanding of the Lebanese Accounting procedures.
• Knowledge of Income Tax and NSSF procedures.
• Knowledge of Microsoft operating systems and software.
• Experience from capacity building, follow-up and training of partners and staff, including local NGOs
• Ability to work independently, and in a dynamic team.
• Good analytic and innovative skills.
• Excellent interpersonal skills and ability to work in a multi-cultural setting.
• Ability to work under pressure and adapt to diverse and complex work culture environments is necessary
• Good communication and coordination skills.
• Good English and Arabic language skills, both written and verbally.  French is an advantage.
• Must have a valid driving license and willingness to drive for office work when required.
• Must abide by the policies and personal code of conduct set by NPA, and represent the organization in a loyal and responsible manner

Responsibilities:

Accounting:

• Responsible for quality and timely day-to-day accountancy operations: payments control and  preparation, ensuring that NPA payments templates are used and signed and that  vouchers have all the needed supporting documents
• Responsible for  electronic data-entry of all Bank and Cash vouchers
• Act as a liaison with support department for any issue related to payments
• Ensuring that authorized signatories sign on the vouchers.
• Ensure that adequate financial management routines and systems are in place, and that NPA’s accounting practices and standards are adhered to, and in accordance with requirements from donors, auditors and authorities: especially purchasing, authentication and payment procedures.
• Follow up on the budget development of each project and accordingly review processes in collaboration with projects staff and managers.
• Manage and ensure timely and due payments for local staff payroll.
• Perform monthly cash reconciliations (Cash and Bank) to ensure accuracy in cash management system.
• Assist the internal and external Auditors to perform initial financial department audits to ensure accuracy.
• Prepare financial statements according to monthly schedules
• Assist the FM with analyzing financial statements on a monthly basis and report on variances.
• Assist with tasks of Tyre Office when requested by FM.
• Assist with preparing Governmental Requirements (tax declarations and reporting, NSSF declarations and settlements, and VAT reimbursement).
• Assist in documentation and monitoring of internal controls.
• Work in close collaboration with PMs in order to ensure a smooth running of program activities.
• Conduct weekly visit to the country office in Beirut for coordination/ training and follow up of payments.

 Financial Reporting:

• Ensure relevant, timely and accurate financial reports.
• Manage the finance activities and assists FM to meet the financial reporting deadlines.
• Assist FM in preparing financial reports on utilization of grants from external donors, as they are required (including original receipts, tenders, exchange rates, etc.).
• Support the external auditor to ensure timely audit report statements. 
• Prepare cash flow forecasts and expenditure projections for each project.

 Financial Systems:

• Ensure the presence of adequate controls over cash and bank holdings.
• Oversee the proper protection and recording of NPA’s programmes assets.
• Recommend, develop and maintain the protection and backup of financial databases, reports and receipts and an adequate filing system. 

 Filing:

• Responsible to file properly all financial documentation according to guidelines.
• Should upload all electronic filing in the specified folder on SharePoint.
• Responsible to maintain physical and electronic Finance data filing and backup

 Perform other duties as assigned by line manager.