Admin Assistant

Main tasks and responsibilities:

• Prepare and process documents and papers, such as letters, certificates, invoices, receipts, etc...
• Send and receive Mails and Fax.
• Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate persons according to their needs.
• Arrange conferences, meetings, and travel reservations for office personnel.
• Complete forms in accordance with the organizations procedures.
• Maintain scheduling and event calendars.
• Organize and maintain documents, pictures and other materials.
• Print, copy and scan documents.

Skills & Abilities:

• Communicating effectively in writing as appropriate for the needs of the audience.
• Understanding written sentences and paragraphs in work related documents.
• Talking to others to convey information effectively.
• The ability to read and understand information and ideas presented in writing.
• The ability to listen to and understand information and ideas presented through spoken words and sentences.
• The ability to communicate information and ideas in speaking so others will understand.

Work Activity:

• Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information.
• Performing day-to-day administrative tasks such as maintaining information files and processing paperwork.
• Providing information to supervisors, co-workers, and subordinates by telephone, in written form, e-mail, or in person.
• Good in using Microsoft Office (Word, Excel, Power Point)
• Good in Web Search