Admin and Finance Officer

• Support the field coordination team with administrative, procurement and finance accounts.
• Liaise with the RESLOG Finance Officer and Admin Officer in Stockholm.
• Take responsibility for the daily practicalities of the field office.

Finance:

• Prepare and forecast the cash needed for cash advance as per the field team planning.
• Conduct a daily management of the cash box, maintain an updates cashbook for the petty cash and record the In and Out.
• Ensure cashbook balance (budget v/s actual).
• Pay the daily labor fees (if needed), the incentives and the per diem…
• Pay and follow-up of utility bills and other recurrent expenses, maintain basic tables (contract follow-up, rents and insurances, subscriptions, service contracts, etc.
• Check and maintain quality of vouchers
• Ensure good documentation, cash control, filing all financial documentation
• Prepare and follow up the payment orders of any second party.
• Monitor and follow up on SKL I grants to third parties.
• Screen invoices of consultants and prepare for submission to SKL International.

Procurement:

• Map, contact the existing suppliers and create a “supplier contact list”.
• Put in place procurement documents to be adopted by the field team: Good Receive Notes, attendance sheets, supplier information, contract ….
• Buy all utilities, office equipment, asset as per SKL International procurement policies and procedures.
• Facilitate the bidding process together with the field team.
• Ensure all procurement documents are in place and well documented.
• Support Logistically the field team in all events and workshops.
• Facilitate logistically the external mission to Lebanon.

Office Management and Administration

• Rent or any other related contract is renewed on time and respected as per the Lebanese Law.
• Maintain an open communication with the owner of the building.
• Manage logistically and financially SKL Office.
• Create and update on monthly the asset list and share it with the line manager.
• Buy the needed stationaries as planned with the field team.
• Assist to the team meeting, take notes and file.
• Assist with recruitment of long and short-term consultants.
• File applications and contracts.

Requirements:

• Diploma in Business Administration/Accounting/Economy/or Finance
• Two years working experience in the field of Admin and Finance.
• Good Budget Development Skills
• Strong information technology skills (computer skill excel, word and good knowledge of an accounting software)
• Fluent in written and spoken Arabic and English obligatory, French is an asset
• Excellent interpersonal skills and team working with different groups and nationalities