Logistics Officer (local applicants)

Position Description

The Logistics Officer is a member of the Near East Foundation team in Lebanon, reporting to the Finance and Administration Manager. The Logistics officer is responsible for arranging the necessary support (vehicle maintenance, office equipment / supplies) and managing associated procedures needed to support the operation.

Responsibilities

The Logistic Officer will:

1. Keep NEF informed of any changes in the administrative procedures that can impact NEF’s operations or projects
2. Provide advice including evaluation of risk and mitigating measures within program activities
3. Supervise the overall vehicle management and ensure the application of NEF Lebanon policies and procedures
4. Ensure that weekly checks are made on the vehicles and log sheets are available
5. Analyze data on vehicle use and transportation costs, and submit a monthly report to the Finance Manager, with appropriate recommendations
6. Ensure that all vehicles are correctly registered, insured, etc., and organize and maintain all required documentation
7. Manage the Procurement Process and the Supply Base Efficiently and Effectively to support operational requirements
8. Prepare supplier and staff expenses payments in line with payment policies
9. Ensure all NEF equipment are safeguarded and maintained appropriately through regular service, as appropriate
10. Ensure the office environment is clean, organized, and fully stocked with the necessary materials
11. Perform other duties as required

Qualifications and Requirements:

The successful candidate must be a self-directed individual with the following qualifications:

• 2 years of office administration experience in an INGO or international agency
• proven ability to prioritize tasks and meet deadlines
• geographical and administrative knowledge
• excellent communication skills
• strong information technology skills
• fluency in written and spoken Arabic and English.  Must have demonstrated ability to effectively write reports and read and interpret documents in both languages
• Demonstrated proficiency with MS Office applications, including Word, Excel, and Outlook
• aware of local market conditions
• Must be eligible to work and reside in Lebanon without sponsorship

Position Success Criteria:

• Effective team player, able to develop and maintain effective working relationships within a distributed and dynamic team

• Flexibility and willingness in accepting work assignments
• Good interpersonal skills

To apply:

Please apply by sending an email to recruitmentlebanon@neareast.org with a subject line “Logistics Officer” and containing the following documents:

1. Cover letter outlining all relevant experience and skills based on the requirements above and availability date
2. Curriculum Vitae
3. List of three references (including one from current, or most recent, employer)

Application deadline: 3 August 2018

Please note only shortlisted candidates will be contacted.

Applicants are strongly encouraged to familiarize themselves with the Near East Foundation by visiting the NEF website at www.neareast.org.

The Near East Foundation is an Equal Opportunity Employer.