Vocational Training Coordinator

General Responsibilities:

● Responsible for the adult institute in Shatila

● Participate in the staff recruitment of the project with the Program Manager/ Assistant Program

Manager and HR team in coordination with the Operation Manager

● Ensure that all the recruited staff are well trained, and support them on a technical level when

needed

● Supervise the performance of team members working with children, youth, men and women to

deliver language classes

● Establish and maintain a monthly and weekly work plan with project team which will include

weekly monitoring meetings in the area of implementation

● Create and update activity plans per activity/program site and communicate the targets, program

objectives and activity plans clearly to the team

● Ensure that all trainers provide weekly lesson plans

● Collect all lesson plans and provide a monthly report to the center manager

● Establish and conduct meetings with local stockholders for the benefit of the program

● Assess trainings needs of the team, and identify suitable trainings conducted by international and

local partners for their participation

Responsibilities with the Protection team:

● Ensure that all the staff recruited are familiar with B&Z’s Code of Conduct and protection

standards

● Ensure quality and minimum child protection standards are implemented and respected in all

activities, including the child safeguarding policy

● Ensure that all the staff are able to identify at-risk cases and refer them to the protection focal

point in the center

● Ensure that all the referral pathways and referral cases are well documented, complying with

confidentiality and ethical standards

Responsibilities with the Monitoring and Evaluation team:

● Ensure that all data related to the project is documented, available and organized upon the

request of the program or M&E team

● Ensure that beneficiaries attendance are documented on daily bases

Responsibilities with the Finance and procurement team:

● Create and update procurement plans and ensure all the materials are ordered and delivered to

the staff working in specific locations in a timely manner

● Ensure that all of the tasks related to the HR, Finance, and logistics are in line with B&Z policies

and procedures;

● Maintain the proper filing and archiving of project activities

Responsibilities with the center manager:

● Ensure that the work plan meets the objectives, targets and timeline of the project through

coordinating with operation teams

● Set and sustain positive partnerships with active actors in the field for the benefit of the program

● Ensure that all communications with the team are in line with B& Z values

● Ensure that all communications with beneficiaries, partners, and donors are in line with B&Z

values

● Ensure and sustain positive relationship with the municipalities

● Attend and active participation in the meetings on administration level in the community center as

needed

● Provide positive contribution to B&Z community center

● Ensure that all the classes are scheduled according based on clear schedule and suitable timing

in coordination with the center manager

● Ensure that all the targets and number of beneficiaries are met in coordination with the center

manager

● Monitor and manage teacher’s workflow and tasks such as attendance, behavior with students

● Monitor and evaluate the given curriculums and make necessary adjustments when

needed.

●     Responsible for all admission approvals and consensus

●     Coordinate with the logistics officer regarding all the stationary and related equipments

●    Coordinate with other projects coordinators, in terms of providing the best information and

courses especially computer science and related fields

●    Coordinate with the internal staff who are working in great Beirut in setting appropriate English

and computer courses and sessions

●     Measure the target audience knowledge before and after providing the training course

●     Attract and retain new students, by using new and effective promotional methods

●     Develop and update the curriculums based on the beneficiaries’ needs

Any other related tasks as per request of the center manager in terms of operations, or the

program Manager in terms of technicalities.