HR, Admin, and Finance Assistant (Part Time)

About the job 

Under the direct supervision of the Finance, Admin, and HR manager, He/she will support the support service department in various administrative tasks; filing, scanning, scheduling interviews, etc.  ​

Your main duties and responsibilities will be: 

Administration 

- Keep soft records of all Admin contract, such as lease agreements rent, employment contract and employee HR files and have the relevant documents/papers filled 

- Prepare order requests for all office needs (cleaning items, stationary, cartridges furniture, etc...), followed by payment requests 

- Act as focal point for meeting rooms bookings and ensure that all relevant arrangements are done prior to meetings, workshops, etc... 

- Responsible for sending the attendance record to staff on a monthly basis, in addition to adding staff on the attendance machine 

Human Resources 

- Ensuring data of newly recruited staff is properly recorded on both the staff list and HR Master file; Personnel information such as marital status, position, salary, leaves. And Follow up with HR Beirut on staff social registration, staff medical insurance, and IDs 

- Coordinate staff entry and exit procedures with Logistics and safety Department; follow up on the orientation schedule for new staff.  And Track staff leaves, performance and development forms, time sheets, pay slip, and contact lists. 

- Support the HR Department on all local recruitment for Bekaa and South (call candidates, organize the time of interviews, attend the interviews when needed, and call for references) 

Finance  

- Maintain a timely and proper organization of the accounting supporting documents and filing according to donor requirements and Maintain proper filing of all financial documents (vouchers, contracts, tender documents, etc) 

- Complete cashbooks and scan related documents ​

About you 

To be successful in this role we expect you to have University degree in either HR, Admin, Accounting, Business, finance or related area;. Moreover, we also expect the following:  ​

Required  

• Ability to work with Microsoft programs (Excel)  
• Proven ability to work under pressure and meeting deadlines 
• Personal commitment, flexibility, efficiency 
• Well-developed organizational and planning skills 
• Self-motivation and strong team spirit
• Minimum of 1 years' relevant working experience. 

In this position, you are expected to demonstrate DRC’ five core competencies:   

• Striving for excellence: You focus on reaching results while ensuring an efficient process. 
• Collaborating: You involve relevant parties and encourage feedback.   
• Taking the lead: You take ownership and initiative while aiming for innovation. 
• Communicating: You listen and speak effectively and honestly.   
• Demonstrating integrity: You act in line with DRC’s vision and values.   

We offer 

• Contract length: 4 months, part time contract 
• Level:  B1, Monthly Basic Salary USD 625  
• Duty Station: Bekaa 
• Start date: September 2018 ​

Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Nationals. For questions regarding the vacancy please contact dolene.khairallah@drclebanon.dk ​

Application process 

Interested? Then apply for this position by clicking on the apply button or go to www.drc.ngo under current vacancies. 

All applicants must send a cover letter and an updated CV (no longer than four pages) in English. Applications sent by email to Dolene Khairallah will not be considered. ​

Closing date for applications: 30th of September 2018. Interviews are expected to take place on a rolling basis. ​

For further information about the Danish Refugee Council, please consult our website drc.ngo.