Head Driver

 

Première Urgence - Aide Médicale Internationale (PU-AMI) is a non-profit, non-political and non religious humanitarian NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. In close respect to humanitarian principles, PU-AMI promotes humanitarian access and dialogue with all components of the civil society in Lebanon, and delivers assistance based on the needs, regardless of religion, politics and ethnic matters. 

 

Today, PU-AMI is intervening in 21 countries in Africa, the Near East, Caucasus, Asia and the Caribbean to cover the needs of populations affected by conflict, natural disasters or economic crises.

 

PU-AMI in Lebanon has been implementing emergency and recovery projects in Water, Sanitation and Hygiene, in Shelter Rehabilitation, Health and in Livelihood Recovery sectors.

 

SUPERVISION

Under the direct supervision of Logistics Supervisorunder the technical supervision Logistics Managerunder the overall supervision

Field Coordinator

in supervision of Drivers

OVERALL MISSION

1. GENERAL OBJECTIVE

 The Head of Drivers supports the Logistics Supervisor in the management of the base vehicles fleet and organization of movements. He supervises the drivers on a daily basis. 

2. RESPONSABILITIES AND TASKS

Role and Responsibilities                   

specific objectives and linked activities

 

1. FLEET MANAGEMENT

 

• Be the focal point at base level for all requests related to movements and vehicles, and coordinate with all departments and with other bases as needed;
• Prepare the weekly movement planning, allocate vehicles and Drivers as per needs, and ensure they are available on time for all movements;
• Supervise and monitor vehicles checks and maintenance as per PU-AMI standards, and coordinate with the car rental supplier for all necessary maintenance and repairs;
• Ensure the proper and timely ordering, dispatch, use and follow-up of fuel cards;
• Support the Logistics Supervisor for the monthly Fuel Follow-up and monitor vehicles consumption, and alert in case of any discrepancy or anomaly;
• Support the Logistics Supervisor in the checking of the monthly fuel and car rental invoices;
• Ensure all vehicles are properly cleaned, equipped as per PU-AMI standards (safety items, tools, etc…), and have all necessary and up-to-date documentation (registration, rental contract, insurance certificate, logbook, etc...)
• Report formally any incident, misuse or damage to the vehicles to the Logistics Supervisor;
• Monitor the use of vehicles (consumption, mileage, maintenance, damages, administrative compliance) and support the Logistics Supervisor in consolidating the monthly fleet reporting;
• Assist the Drivers in transporting people (staff members) to different locations in case of lack of availability of Drivers or in urgent situation;
• Receive items and documents for transport, and ensure that they are safely transported to their destinations;
• Make sure that fleet regulations and rules are well respected and applied by staff members;
• Provide driving test for new staff to allow them use PU-AMI cars.

 

2. TEAM SUPERVISION

 

• Supervise the team of Drivers in coordination with Logistics Supervisor[LM1] Participate in the continuous general training of the drivers and ensures procedure and driving regulations are known and applied;
• Participate in the recruitment and appraisals of the Drivers, in coordination with the Logistics Supervisor and HR department.

 

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

 

3. PRIORITIES OF THE DEPARTMENT

• Ensure proper followup of the vehicles fleet usage, maintenance, and administrative compliance;
• Communicate with all departments about their needs for the coming period in terms of Cars and Drivers.

QUALIFICATIONS

Mandatory requirements

• Language skills: Fluent in Arabic and English (spoken, read, written)
• Education degree: good technical knowledge in fleet management, good analysis and reporting skills
• Work experience: minimum 2 years’ experience in relevant position[HC2]  (logistics, fleet management)
• Knowledge and skills:
• Computer skills: basic practice of Microsoft Office and Internet tools
• Other: Valid driving license (minimum 2 year)

assets

• Interests: Work in relief
• Transversals skills

• Honest, trustworthy, and solution oriented
• Reliable, rigorous and well organized
• Able and willing to learn to extend his/her scope of work
• Able to manage priorities, take initiatives and work without constant supervision
• Motivated and dedicated to his/her job

 

 

 [LM1]This was already mentioned (second task in the 1st objective)

 [HC2]I would remove the 2 years period and rather say: previous or significant experience in driving and/or similar position