Finance Manager

  • Implementing circuits and workflows (management of cash boxes, transfers, advances, purchase procedures, payment validations, follow-up of regular payments, bank reconciliations) in order to anticipate expenses at project level and to optimize cash needs and its security
  • Implementing and supervising transactional procedures and systems in order to ensure transparent accounting practices and full traceability (invoices, receipts, bank statements, etc.), according to MSF guidelines and rules, and using the respective software in place.
  • Ensuring a monthly accounts report in accordance with MSF procedures, checking individual entries and preparing the necessary administrative documents (originals) as a basis for justification and explanation of payments and receipts made.
  • Ensuring the timely execution and control of the monthly and yearly accountancy closure, with due quality.
  • Prepare a monthly budget follow-up and analyze the figures by drafting the comments to be validated by CoFiRH before sending to HQ
  • In close collaboration with the Chief of The Pediatric Department and the Finance Coordinator, defining, analyzing and following-up the project budget, in order to ensure that funds are used according to funding contracts and proposing corrective action if needed.
  • Ensuring financial reporting of the Project (Field financial software) monthly closure, sitreps, external donors, etc.) when required
  • In close collaboration with the FINCO, following up all service contracts in project site (premise and vehicle rental contracts, deposits, rent payments, etc.) Ensuring that MSF staff that have financial responsibilities are aware of and comply with local finance procedures, including those related to security.
  • Controlling the daily cash and check management and ensuring that all receipts and documentation meet MSF requirements (procedures, deadlines, information, signatures ...). Tracking bills/vouchers, invoices and other running costs and analyzing the related information (costs, service contracts ...) in order to give reliable and updated information.
  • Controlling cash advances and cashbook movements for each petty cash box, recording all IN and Out transactions, ensuring that cashbox balances always reflect the actual amount of money kept in the cashboxes and investigating any discrepancy. Ensuring strict compliance with cash control procedures for each cashbox / currency (daily cash control, weekly cash inventory and reconciliations)
  • Performing currency exchange operations in accordance with the country's exchange rate policy
  • Being the referent within Finance on tax related issues, in liaison with eventual external accountant and HR Manager, preparing the timely calculations and payment of tax liabilities in order to comply with legal obligations.
  • Being responsible for the processing of accounting software peripheral accounting (project and capital) including checking the quality of the mission accounting allocations and their conformity (correct encoding of salaries, following up and matching of internal transfers and advances in the mission, checking invoices and their allocations, preparing payment order documents to be sent to HQ). Analyzing the problems of the cash box discrepancies and giving technical help to find solutions.
  • Being responsible for filing accounting documents and their annexes, preparing documents for audits, organizing the scanning of documents and archiving mission financial documents
  • Informing supervisors of any issues / problems that may arise in their job performance
  • When required briefs all staff involved on Finance issues (advances, payments, purchases,…)
  • Managing all the tasks concerning the day to day relation with the bank, performing online transactions, bank reconciliations, following on uncashed cheques, updating the list of bank signatures and any other bank related tasks.
Intervention Sectors
Health
Location
  • Lebanon
  • Beqaa
  • Zahleh
Application Deadline
Organisation
Médecins Sans Frontières
Salary Range
2000 to 2500 (USD)
Contract Type
Full Time
Application Submission Guidelines

You are kindly requested to submit the CV + Cover Letter to jobs.msff.lebanon@gmail.com including in the subject line "Finance Manager" by the 10 Nov 2018. Only shortlisted candidates will be contacted.

Requires a Cover Letter?
Yes
Experience Requirements
2 to 3 years
Education Degree
Masters Degree
Education Degree Details
Desirable, degree in finance, management (business) or administration
Arabic
Fluent
English
Fluent
French
None
Hide guidelines for wrong answers
No