Logistics and Procurement Officer

Context

The Middle East is currently experiencing a profound crisis. The conflicts in Syria and Iraq are both a reflection and a transmitter of this crisis, with growing potential to further destabilise neighbouring countries and the wider region. These crises have resulted in a humanitarian disaster affecting more than 13.5 million people who were forced to flee their homes from Syria, and more than 17 million people in need of humanitarian aid (12.2 in Syria and 5.2 in Iraq).

Lebanon is now home to the largest number of Syrian refugees per capita relative to its total population, putting a severe strain on the country’s fragile infrastructures, economy, and security. The population of Lebanon was estimated at about 4.8 million (including almost half a million Palestinian refugees[1]) in 2013. Even though Lebanon has not signed the 1951 Refugee Convention, up to date it has taken in about a fourth of its own population. According to UNHCR, in September 2016 about 1,017,433 persons from Syria were registered as refugees in Lebanon.[2] In the Lebanon Crisis Response Plan 2017- 2020 (2018 update) (LCRP), the total number of people living in Lebanon is estimated at 5.9 million, with 3.3 million people in need. Among the Syrian refugee population in Lebanon, which today comprises over 1.5 million people.[3]

Background information on Qudra Specific Objective 3

’Qudra – Resilience for Syrian refugees, IDPs and host communities in response to the Syrian and Iraqi crises’ is a regional action financed by the EU Regional Trust Fund in Response to the Syrian Crisis, the  Madad‘ Fund and the German Federal Ministry for Economic Cooperation and Development (BMZ), seeking to strengthen the resilience of Syrian refugees, IDPs and host communities in response to the Syrian and Iraqi crises.  The programme launched in June 2016, is being jointly implemented by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH, Expertise France (EF) and Spanish Agency for International Development (AECID) in programme partner countries of Jordan, Lebanon, Turkey and North Iraq.

In Lebanon, MoSA and Expertise France ensure the consistency and the implementation of the Specific Objective 3 of Qudra. The project seeks to improve social stability between communities in Lebanon through a comprehensive and local approach of protection for children and adults. To do so, activities will revolve around four pillars: (i) support to the Ministry of Social Affairs (MoSA), (ii) focus on child protection activities, (iii) protection activities and (iv) dissemination of information. Expertise France will work within the framework of the National Plan of MoSA for CP and GBV

The programme will be implemented in SDCs of MoSA. Expertise France and MoSA had selected 4 local NGOS: Abaad, Afel, Akkarouna and Mouvement Social as implementing partners to implement activities related to child protection and protection. These NGOs will hire the necessary staff and implement the activities following a precise programme.

Description of the Tasks under the Technical supervision of the Project Manager and the Administrative guidance of the SDCS director

Through SDC and Mobile Units when existing/needed

Responsibilities:

• Receive and process purchase requests.
• Follow up on due diligence according to donors rules and production of documentation needed internally for payment process.
• Maintain a database of preferred vendors up to date.
• Implement and update procurement procedures in coordination with management
• Produce and follow up on documentation related to procurement (bid analysis form, proper invoices…)
• Follow up on contracts with suppliers (new contracts, renewals…)
• Administrative formalities, reception of merchandise, checking merchandise, transportation and allocation of merchandise.
• Maintain an updated list of inventory at all time
• Track materials In and Outs
• Follow up with partners on material bought with Akkarouna money
• Assure the physical management of stock
• Assist in coordinating travel and arranging accommodation for field missions.
• Provide security information for Akkarouna team. (security focal point)
• In all logistics work, ensure compliance with Akkarouna Operations Manual policies and procedures, and provide training for other staff on those policies and procedures.
• Collaborate with the Finance, Administration and Human Resources team on procurement of goods and services, and preparing contracts for suppliers.
• Collaborate with the Project Coordinators and Projects Manager on the implementation of their projects, in particular in relation to procurement and planning field missions.

Requested Profile

• Bachelor degree in a related field.
• 2-3 years of experience in a related field, preferably with a Local or INGO
• Highly organized, calm, independent with the ability to forecast
• Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.
• Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems.
• Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction.
• Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems.

Skills

• Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Service Orientation - Actively looking for ways to help people.
• Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.
• Proven ability to work in a demanding environment.
• Dynamic with creative problem solving skills, particularly in challenging situations.
• Excellent interpersonal skills.
• Spoken and written fluency in English and Arabic is a must.
• Strong oral and written communications skills.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office.
• Cultural sensitivity and adaptability.