Supply Chain Officer - 6 months fixed term contract

Job title: Supply Chain Officer

Employer: Médecins Sans Frontières - Belgium

Deadline for application: 18-December-2018

Contract: 6 months fixed term contract

Job family: Supply Department

Introduction about MSF:

Médecins Sans Frontières (MSF)  is an international, independent, medical humanitarian organization that delivers emergency aid to people in 70 countries who are affected by armed conflict, epidemics, natural disasters and exclusion from healthcare. MSF offers assistance to people based on need, irrespective of race, religion, gender or political affiliation and our actions are guided by medical ethics and the principles of neutrality and impartiality.

We offer basic healthcare, perform surgery, fight epidemics, rehabilitate and run hospitals and clinics, carry out vaccination campaigns, operate nutrition centers, and provide mental healthcare. Our activities include the treatment of injuries and disease, maternal care and the provision of humanitarian aid. Where necessary, we set up sanitation systems, supply safe drinking water, and distribute relief to assist survival.

Responsibilities:

• Supervising and organizing the daily activities of the Supply Chain team, including  Procurement Supervisors, and ensuring they perform the tasks linked to their role
• Being responsible for the order, purchase, stock and freight management in the coordination or in the project level, monitoring and ensuring an efficient implementation of the overall daily supply chain activities
• Monitoring and ensuring a smooth running supply administration and the respect of the implemented supply procedures, proposing adjustments where needed.
• Being responsible for the supply database and the correct filing and archiving of the supply documentation in order to  guarantee the availability and the coherence of supply data
• Communicating with customers, keeping them up to date concerning their orders status (BO confirmation) and prioritizing procurement and transport according to their needs
• Collecting claims from the field, analysing causes and making corrective actions.
• Informing the STL or Supply Coordinator  in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-making
• Performing any other tasks within the scope of his role, as directed by supervision and according to the needs of the mission

• In the absence of Supply team leader/ Supply Coordinator, in collaboration with the Procurement Supervisor (if any) and in coordination with the HR department, supervising the associated processes (recruitment, training/induction, briefing/debriefing, evaluation, potential detection, development and communication)
• Informing the Supply Team Leader in case of any major issue and draws-up all required reporting, in order to keep updated and reliable information that will help in decision-makin

Education

Essential degree in Business Administration, Engineering or Pharmaceutical Studies; specialization in Logistics/Supply Chain highly desired 

Experience

• Essential in supply chain management and in organization of supply administration and procedures
• Previous NGO experience advantageous 

Languages       

English. Arabic Fluently

Knowledge

Essential computer literacy (word, excel, internet). Advanced Excel skills desired 

Competencies

• Results and Quality Orientation
• Teamwork and Cooperation
• Behavioural Flexibility
• Commitment to MSF Principles
• Stress Management