Assistant Budget Officer

Reviews and checks the accuracy of budget estimates, adjustments and reports;

Certifies availability of funds and raises the necessary Hard Commitments (HCs) and Soft Commitments (SCs) in the Budget Module or Procurement Inventory Management System (PIMS);

Carries out a monthly/quarterly review of budget and expenditure, reports and follows up on significant over or under expenditures and adjusting reserves;

Advises expending officers on budget/preparation, circulates Headquarters instructions and ensures timely submissions;

Verifies, enters and retrieves budgetary data in the new finance system; trains Departments/Divisions’ Administrative Officers on how to add BESs into budget module and provides them with necessary support;

Verifies and raises obligation documents, reconciles/analyzes monthly the obligation reports with budget and expenditure reports;

Edits supply documentation including List of Requirements (LORs), List of Requirement Consolidated (LRC) and Purchase Orders (POs) and raises necessary obligations in the PIMS;

Checks the financial aspects of the Field's Medium Term Plan (MTP), and emergency budgets to ensure accuracy and adherence to ceilings;

Analyses and compiles budget statistics and other related financial information as required;

Drafts correspondence and prepares reports and statements relating to his/her functions;

Acts as required for the Budget Officer during the latter’s absence;

Performs such other duties as may be assigned.