Logistics Assistant

MISSION

Goal/purpose:

The logistics assistant supports the logistician in implementing and supervising all logistical activities at his/her assigned base.

In particular, he/she lends support to carrying out urgent activities and the filing and archiving logistical documents.

He/she temporarily takes on the basic tasks of the logistics officer in their absence.

JOB

List of main activities:

Management of supplies

• Update price lists and vendor databases
• Control Solidarités International purchase procedures
• Verify and process quote requests and IOFs
• Compose and archive purchase folders
• Implement purchases, monitoring adherence to validation regulations and procedures
• Negotiate prices, deadlines and methods of delivery
• Ensure that relationships with suppliers are monitored

Management of vehicle fleet

• Assist in the planning and execution of maintenance and repair work on mission vehicles
• Draw up the vehicle schedule
• Ensure that a complete breakdown kit is available on board all vehicles
• Check that vehicle log books are in place and are used correctly
• Assist in monitoring and consolidating fuel consumption and miles travelled for all vehicles
• Prevent misappropriation of petrol and spare parts
• Monitor the administrative documents for all vehicles

Management of equipment/telecommunications

• Assist in installing and securing materials
• Assist in monitoring and maintaining materials
• Organize training sessions in the use of means of communication

Management and monitoring of IT equipment

• Update antivirus software
• Provide teams with adequate means for data backup
• Ensure the maintenance and correct use of IT equipment

Management of supplies

• Supervise the maintenance and securing of warehouses

• Support the logistics officer in carrying out stock checks and physical inventories

Human resource management

• Assist in the recruitment process and in evaluating the members of the logistical team
• Establish team schedules in conjunction with the logistics officer
• Ensure or assist with logistical training

Managing Premises:

• Support in all premises issues (research of premises, handling move in and outs, paying rents, refuel the tanks…)
• Support by undertaking regular inspections and routine checks (Plumbing, electricity, AC, level of fuel…)
• Support by undertake routine maintenance and repair (Refurbishments, fittings…). Appoint relevant service providers (electrician, plumber… ) when necessary and upon validation of the logistics manager.

ORG CHART POSITION (reporting and functional relationships)

Line Manager: Logistician

Line Report (on base): -

Functional Manager: -

Functional Report: -