Logistics and Procurement Assistant

 Responsibilities:

1.           Procurement

• Drawing up a plan for the purchase of equipment, services and supplies
• Safeguarding the assets including the maintenance of the fixed asset register
• Managing the inventories of the products or services
• Responsible for the purchase of products and services in the ADRA Lebanon
• Ensuring the best products or services after reviewing and analysing all options with high transparency standards
• Ensuring a fair selection of quality vendors and service providers, and fairness and transparency in the awarding of all contracts
• Developing good relations with suppliers demands great negotiation skills
• Maintaining accurate records of purchases and pricing
• Manage supply contracts, ensure compliance to contractual terms by all parties, and that any arising disputes/claims are resolved equitably and speedily

2.         Logistics

• Ensure safe and efficient transport of staff and materials/goods
• Drive project staff to the field and meet visitors at the airport when requested.
• Assist project staff in the distribution.
• Prepare, check and share plans, records and reports as required
• Provide logistical support for project activities; including transport for staff, donor visits, meetings, etc.
• Supervise directly the general maintenance and installation of equipment and materials of the office and ADRA guest houses;
• Do regular inventory (at least twice a year)
• Review vehicle logbook and create a monthly report

Qualifications Required:

• At least 1-2 years’ experience working in the related field.
• Driver license with good driving skills
• Good typing speed in Arabic and English. Excellent level of computer literacy and good knowledge of Microsoft (Excel, Word, etc.)
• A person who is familiar with local vendors and service providers in Beirut.
• Positive and professional attitude, able to organize, maintain composure and prioritize work under pressure, flexible working hours when necessary.
• Able to coordinate multiple tasks and maintain attention to detail.
• Aptitude in decision-making and working with numbers
• Ability to work as a member of a team.
• Excellent interpersonal, organizational, listening and communication skills
• Good written and oral English skills