PROJECT MANAGER

ASSABIL, is a Lebanese NGO founded in 1997 to establish and promote public libraries in Lebanon. It is a non-sectarian organization engaged in promoting cultural participation and knowledge sharing through public libraries and public spaces. ASSABIL promotes reading, unlocks
imagination and nurtures critical thinking, thereby contributing to building well-informed communities.

Today, ASSABIL directly manages 3 municipal public libraries of Beirut and a mobile library. It also supports public libraries throughout Lebanon with book donations, training, activity programs and expertise.

As part of ASSABIL team, the project manager supports these efforts in several ways: project concept development and writing of project proposals, project coordination and implementation, monitoring, evaluation and reporting, administrative tasks related to project management under the supervision of the executive coordinator.

Working Interface:

• Offices of ASSABIL Association in Ras el-Nabeh

Internal Interface:

• Executive Coordinator (EC)
• Beirut Library Coordinator (BLC)
• Activity and Outreach Coordinator
• Communication Officer
• Financial and Administrative Assistant
• Librarians

External Interface:

• Funders and Partner Institutions
• Ministry of Education
• Ministry of Culture
• Administrations of Public Schools
• Experts
• Local communities

Mission 1: Project Proposal Writing

Together with EC, BLC and the AOC, the PM is a permanent member of the Committee for Cultural Programming (CCP) which convenes in order to reflect, discuss and propose programs and activities that will be part of future project proposals.

The PM is in charge of developing and writing project proposals as well as drafting the budgets for the proposed actions as per the format defined by the funding bodies in accordance with Assabil’s vision, mission and objectives.

Mission 2: Project Coordination

• Oversee, organise and monitor the implementation of projects in coordination with the Library coordinator and with the support of the activity and outreach coordinator(s) and the Library Teams: preparation of action plans and continuous updating thereof, foreseeing necessary modifications and related communication with funding agencies etc.
• Assure the timely and complete implementation of projects as per developed activity calendar (preparation and continuous updating of working calendars)
• Oversee the timely and accurate expenditures in line with the project budget (monitoring expenses, anticipating necessary budget modifications, related communication with funding agencies), in coordination with the Administrative and financial officer

1. In charge of all administrative tasks related to project management in coordination with the financial manager (preparation of contracts, quotations, data collection and documentation, etc.)

Mission 3: Reporting

• Timely production of interim and final narrative reports to funding agencies.
• Coordinate the production of interim and final financial reports with the financial manager; if necessary, this also includes the timely organization of audit reports as required by funding agencies
• Leading on the elaboration of annual reports on activities of the association (Beirut Libraries, Resource Center, Mobile Libraries, General Annual Report)
• Internal reports if required by the Executive Coordinator.

Mission 4: Communication

• Contribute to Assabil’s newsletter and social media content by providing information on projects and success stories.
• Contribute to the development of a communication strategy for the Association
• Contribute to the development of fundraising campaigns

Knowledge Required:

• At least 3 years documented experience in project management in an NGO, preferably with experience in dealing with funding agencies.
• Experience in projects related to education, human rights activities, public libraries and public spaces is a plus.
• Good organizational skills
• Good communication and interpersonal skills
• Good knowledge of Microsoft Office programs
• Languages: Fluent in spoken and written Arabic and English, French is a plus
• Competence in project proposal and report writing (samples should be provided)

How to apply:

              Send your CV as well as your cover letter to the following e-mail: ali.sabbagh@assabil.com

              Contact Person: Ali Sabbagh, Executive Coordinator.