Senior Construction Projects Coordinator

Plans, directs and coordinates a major project or a sizable portfolio of projects ensuring their successful implementation as per plans, time schedule and budget. In particular the incumbent:

Reviews, controls, keeps and makes sure of validity and correctness of all project(s) documentation with regard to time schedule, budget and organisation; develops the Project Implementation Plan and updates it regularly ensuring that UNRWA rules and regulations on technical matters as related to the project are applied;

Provides overall supervision to the construction management team(s), including planning, participation in recruitment and development, as and where applicable, and contractors to make sure that standards of building, performance, costs, time schedules and safety are maintained; responsible for scope management and change control;

Prepares Project(s) risk management plans; ensures their appropriate observation during the project(s) implementation; responsible for quality planning, assurance and control.

Is responsible for contract administration including certifying schedules for labour and equipment; conducting site meeting; identification and preparation of draft variation orders; carrying out analysis and making recommendations on construction claims and making sure that the contractor meets contractual requirements of safety, environment and health, insurance and security deposits/guarantees;

Maintains effective relationships with internal and external project stakeholders including donors, the local authorities, other UN Agencies and NGOs for the advancement of the project, in particular:

Prepares and implements a communication plan;

Facilitates visits by donor  representatives and other external interlocutors to the Project(s) area in coordination with the External Relations and Communication Department;

Maintains regular contacts with the UN agencies, NGOs,  the business community and the media for the advancement of the project;

Ensures effective project visibility from an Agency and donor perspective;

Liaises with UNRWA safety and security regarding security matters;

Is responsible for the Project(s) budget and expenditure, in particular:

Monitors and controls financial expenditure of the project(s) in coordination with Finance Dept., ensuring commitment to the donor and other requirements; provides timely advice to supervisor;

Measures implemented quantities and keeps relevant records; checks and certifies correctness of interim and final payments;

Devises and maintains a proper tracking system for all payments to and from the project.

Develops and maintains  participatory approach with the community in all stages of the project(s) implementation through setting up appropriate participatory management structures, maintaining regular contact  and ensuring smooth management of such process;

Prepares reports on project progress, site meetings and achievements as well as good practices, evaluation and lessons learned;

Coordinate closely with the Programmes/Departments of Education, Area Offices, Logistics, Legal, Finance, Donor Relations and Projects Office and Procurement;

Prepare correspondence and reports including weekly and monthly progress reports, technical reports and completion reports;

Visit sites on regular basis to monitor progress and ensure that contractors comply with the contracts terms, conditions and specifications;

Chair site meetings;

Control works progress, construction costs and ensure that adequate funds are available;

Study claims and prepare appropriate replies;

Prepare work plans, cash flow, cost control mechanisms, etc.;

Identify, register, mitigate and manage risks;

Performs such other duties as may be required.