Admin & Accounting officer

Administrative:

• Order office supplies;
• Coordinate and follow up with suppliers on office repairs & maintenance ;
• Coordinating with the postal service;
• Ensure that the office is regularly neat and clean.

Accounting:

• Responsible for all accounting entries pertaining to transactions on PIMS / Odoo, receivables, collections, general ledger and ensuring that they are identified, classified and posted as per accounting policies and procedures;

•  Manage the office petty cash;

• Organize and maintain the filing of all documents supporting financial transactions;
• Generate photocopy and scan cheques and save them in the shared folders;
• Assists the HR & Procurement Officer in the preparation of the monthly salaries;
• Reviews and verifies transactions from different departments on periodic basis;
• Resolve any discrepancies or clarification for accounting records;
• Compilation and preparation of monthly, quarterly and yearly financial statements;
• Complete daily bank and cash reconciliations and Follow up on wire transfer requests etc.;
• Support the procurement officer in vendor reconciliations on monthly basis;
• Assists in year-end book closing by ensuring that all the required information is recorded and available;
• Implements changes to accounting and reporting processes as recommended by the Internal Audit, External Audit, and management;

• Manage travel expenses for eligible employees;

• Trains, and monitors Accounting trainees;

Perform other duties as required.