School Manager Executive Assistant

General Context of the Project :

The aim of the project is to secure initial education for 700 Syrian
refugee children and adolescents who are unable to attend school for
different reasons. On one hand, students should be equipped with
improved academic skills and, on the other hand, be able to deal better
with their social disadvantages.
This will also benefit the students environment, which is hoped to
bring their learning outcomes to the community and encourage others
to seek education as well. The project will also promote awareness of
the problems of Syrian refugees and increase the number of teachers
training Syrian refugee children.
Ensuring equitable education for Syrian refugee children also requires
additional psycho-social support activities by social workers and
recreational/outing activities. Even if they manage to qualify for the
public-school system, they need special support to make the transition.

Main Responsibilities and Tasks : 

The School Manager is in charge of the support to NFE activities and
services, ensuring timely and quality implementation in compliance with MEHE directives, relevant Standard Operating Procedures, INEE Minimum
Standards, Good Practices in Education in Emergency Responses,
International Principles and Guidelines, Code of conducts, complaint
mechanism, and child protection policy 

Main Responsibilities:

1. Assist the principal in developing and maintaining an effective educational program; meeting and conferring with students, parents,faculty and staff; maintaining records and files; preparing reports.
2. Assist the principal in the overall administration of the school; interpret and enforce school and school division policies and regulations.
3. Assist the principal in the transformation of the school culture into a results-oriented collaborative learning community.
4. Support the principal in the collaborative development, implementation, and ongoing refinement of the school’s Plan for Continuous Improvement.
5. Ensure implementation of the approved curriculum.
6. Assist the principal in monitoring compliance related to local testing programs and the local special education program.
7. Assist the principal in planning and implementing a professional development/growth program for teachers and staff.
8. Serve as principal in the absence of the regular principal.
9. Propose schedules of classes and extracurricular activities; help schedule courses, students and teachers.
10. Work with department heads and faculty in compiling the annual budget requests.
11. Requisition supplies, textbooks, and equipment, conduct inventories, maintain records, and check on receipts for such material.
12. Assist in coordinating transportation, custodial, cafeteria, and other school support services; help conduct safety inspections and safety drill practice activities.
13. Assist in the reporting and monitoring of student attendance.
14. Assist in maintaining discipline throughout the student body; deal with special cases as necessary.
15. Serve with parents, faculty, and student groups, as requested, in advancing educational and related activities and objectives.
16. Maintain a variety of files; prepare periodic and special reports as required.
17. Identify the special needs of students on a regular basis, seeking the assistance of school system specialists as required.
18. Supervise teachers and departments as assigned by the principal.
19. Explain and interpret division-wide curriculum/instructional goals and objectives to teachers, parents, pupils, and the community.
20. Assist in the planning and implementation of a systematic method of supervising the instructional program through the use of learning walks, observations, documentations, and follow-up conferences.
21. Assist teachers in evaluating methods and materials and developing effective learning plans and classroom management techniques.
22. Assist in the coordination and supervision of guidance services.
23. Maintain and model high standards of professionalism.
24. Perform related work as required.

Professional competencies :

• A minimum of 3 years of experience in Education programs in Lebanon.
• Proven knowledge of Education in Emergency (EiE) standards and guidelines
• Knowledge of the region and previous experiences in humanitarian programs in response to the Syrian crisis is an asset
• Strong practical background in Education programmes
• Basic understanding of child protection standards in education and in humanitarian context
•  Proficient in MS Office (i.e., Word, Excel, outlook etc.).
• Thorough knowledge of the practices, methods and techniques used in the administration and supervision of all programs in a school
•  Proficient skill in oral and written communications
• Ability to motivate others to reach their fullest potential Ability to establish and maintain effective working relationships with school officials, parents, students, teachers, support staff and associates.

Behavioural competencies :

• Able to work in team and to integrate within multi-ethnic and multicultural teams;
• Excellent diplomatic communication and organizational skills
• Very good Interpersonal Skills.
• Strong analytical thinking and practical problem-solving skills.
• Strong supervisory skills, and demonstrates capacity of teamwork and of coordination with the relevant parties.
• Ability to organize work efficiently and deliver assignments in a timely manner
• High integrity
• High flexibility with the ability to create solutions to operational problems
• Leadership skills
• Experience and ability to train others, facilitate workshops and transfer knowledge
• Resources management to optimize results