Project Assistant - EU Gender Programme

About the project:

Expertise France has been identified by the EU Delegation in Beirut as the main implementing partner of a new PADA programme aimed at supporting the Government of Lebanon in promoting gender equality and fight against gender based violence. The overall objective of the programme is to support equality between men and women by enhancing an effective institutional mechanisms for gender equality, by reducing gender based violence and by promoting women economic empowerment.

In order to achieve this objective, the project will be structured in three main components of activities presented below:

1) Support institutional mechanism for gender equality:

Providing support to the National Gender Equality Mechanism (NGEM) toward fulfilment of its mandate including supporting interinstitutional coordination of actions on issues related to gender equality. Promotion of the role of Gender Focal Points in Ministries and institutional bodies. Provision of support to the Parliamentary committee on Women’s affairs for the revision/amendment of discriminative laws.

2) Enhance the legal mechanisms to fight GBV:

Enhance capacities of legal professional on dealing with GBV issues and protecting the victims. Support the institutionalization of legal aid to victims, develop GBV curriculum for the Bar Association in Beirut and in the regions and support the Committee on Women’s Affairs of the Ministry of Justice’s for the formulation of evidence-based policy and for carrying out effective advocacy on specific issues related to GBV

3) Women economic empowerment initiative:

Support skilled women, jobseekers and women entrepreneurs through various means such as entrepreneurship training and motivation, counselling, mentoring and access to seed funding (grants) to develop innovative  business ideas.

About the job:

In light of the above, we are looking for a project assistant to be based in the Expertise France’s Beirut office to support the project coordinator in the management of the following administrative, financial, logistical and reporting tasks: 

1. Daily administrative and logistical support to the project team such as:
   • Management and archiving of all the administrative and operational documentation of the project (Offline and online)Perform short translations and interpreting (whenever needed).
   • Support the recruitment of short term experts (Mission’s ToR drafting, publication of CVs…)
   • Co-coordination of travel plans and arrangements for the project team and short-term experts missions (agenda, travel, accommodation, order of mission, visa management processes, etc.);
   • Support preparation and formatting of all the project documentation and outputs;
   • Support the logistical management for all events related to the project (Invitations management, purchases processes, etc.)
   • Support the management of procurement processes with providers (Recruiting and selection processes, contracting, follow-up and evaluation, etc.)
2. Reporting tasks:
   • Reporting on meetings organized in the framework of the project
   • Assistance in the consolidation of all technical reports and deliverables of the project for the consolidation of contractual interim reports;
   • Support the gathering process of reporting documents provided by the local partners (Monthly, quarterly, half-yearly, etc.)
   • Support of the follow-up and management of the Monitoring and Evaluation system;
3. Support for the daily financial management:
   • Cash management (managing petty cash file)
   • Accounting: Bank account management, verification and recording in the accounting system of all the expenses, compilation and analysis of the operation unit costs (including collection of the evidences), etc.
4. Organisational and operational management of the activities when needed.

• Support in communication activities and visibility plan implementation: newsletter, goodies, communication material and press releases, etc.
• Support in the operational coordination with the local partners’ administrations;

Requested profile:

Qualifications and skills:

• University diploma in Management and/or accounting
• Ability to work effectively as a team member and independently
• Ability to manage multiple priorities under pressure and to meet short- and long-term deadlines
• Personal initiative and ability to prioritize, monitor and evaluate progress
• A high degree of integrity and the ability to deal with confidential information is required
• Excellent written and verbal communication and negotiation skills
• Proven computer skills including Word, Excel and PowerPoint
• Fluent in Arabic and English both written and spoken.

Professional experience:

• At least 2 years’ experience on a similar position
• Experience in organizing meetings/events and managing the related logistical aspects
• Experience in accounting management
• Experience in international project management; knowledge of EU procedures for cooperation projects
• Proven experience in budget and financial management