Referrals and Emergency Activity Manager

TASK

Goals / aims :

Under the authority of the Program manager, the Referrals and emergency Program assistant will be responsible for:

• Supervise the emergency response team
• Ensure the timely implementation of the emergency activities, that SOLIDARITES INTERNATIONAL’s quality standards are met and proposes adjustments or developments to ensure relevance if necessary
• Partake in the coordination and collaboration with protection actors
• Ensure referrals and beneficiaries complaints and feedback are properly handled

Task description:

Assessments and project conception

• Participate in the conception of activities
• Participate in the development of emergency response tools
• Participate in the definition of means (human and material) to mobilize for emergency activities
• Participate in the conception of activities
• Participate in the development and update of emergency SOPs

Project Implementation

• Ensure proper follow-up on referrals in collaboration with MEAL department and program staff
• Manage the referrals databases and ensure they are regularly updated
• Ensure good quality of emergency related data
• Prepare out of stock documents for emergency activities and ensure a monthly crosschecking of the stock
• Plan and supervise the distribution of shelter kits, NFI and cash assistance
• Manage the emergency related databases and ensure they are regularly updated
• Make sure the objectives for the activities under his/her responsibility are achieved and the deadlines are met
• Identify and anticipate any risks and constraints related to the emergency activities and propose alternate strategies to the line Manager
• Carry out accountability checklist for emergency related activities

Team management

• Partake in the recruitment of enumerators for emergency related activities
• Partake in the recruitment of distribution officers for emergency distribution activities
• Ensure proper capacity building of the team in regards to emergency related activities
• Plan emergency related activities for teams under his/her supervision
• Manage and support the emergency distribution teams

Monitoring and evaluation

• Partake in the planning and data analysis of emergency activities monitoring

Coordination & representation

• Maintain strong internal coordination with program and support departments, particularly the MEAL department
• In coordination with the Program Manager, participate to the RNA meetings
• In coordination with the Program  and Security Managers, maintain proper coordination with municipalities (and other governmental authorities if relevant) regarding emergency activities implementation

Reporting

• Report emergency related results and activities progress to the relevant stakeholders
• Document RNA meetings
• Partake in the updating of tools for monitoring financial, logistical and operational activities
• Share feedback with MEAL regarding status of referrals on a regular basis
• Share feedback with protection actors regarding status of protection referrals on a regular basis
• Ensure the collection and compilation of information about the progress of projects/activities from the team
• Partake in the reporting of emergency related activities on activity into and RAIS
• Partake in the drafting of donor reporting

POSITION LOCATION IN THE ORGANISATIONAL CHART  (hierarchical and functional)

Under the hierarchical authority of:                Program Manager

Hierarchical authority (on base) over:             Emergency response/distribution team

Under the functional authority of:                   NA

Functional authority over:                                 NA