Procurement Officer

General Objective

The Procurement Officer will work with the Operations and Compliance Manager to purchase goods and services in support of LWP project activities and operations in compliance with USAID and DAI policies. The Procurement Officer will report to LWP Operations and Compliance Manager.

Responsibilities

• Manage procurement actions for technical and operational procurement of commodities and services as well as in-kind grants, according to USAID regulations, contract terms/requirements and DAI Procurement Policies.
• Ensure specifications are adequate; review/modify with relevant technical or operations staff, as necessary, specifications/scope of works for a wide range of equipment, supplies, high technology goods and services, and maintenance service contracts in accordance with USAID and DAI procurement procedures and regulations.
• Develop and issue bid documents of various procurement methodologies (e.g., RFQs, RFPs. EOIs, etc.), prepare competition documents (e.g. Bid matrix, Bid Memo, etc.), and prepare/issue letters of clarification, as necessary, to published bid documents/specifications.
• Contribute to the effective organization and activities of Evaluation Committees meetings in respect with the applicable procedures. Evaluate applicable bid offers/responses to determine the low responsive/responsible bidder(s) and provide associated award recommendations.
• Issue authorized subcontracts, purchase orders, task orders and amendments explaining terms conditions, roles, and responsibilities.
• Prepare all procurement and award documentation, and organize physical files and uploads into the Technical and Administrative Management Information System (TAMIS).
• Upon approval, issue and review the appropriate contract instruments and requirements to the contractor(s).
• Track status of award deliverables ensuring terms and conditions of the award have been satisfactorily achieved, approved, accepted and documented.
• Inspect purchased goods and services to ensure they meet the specifications established in the RFP and the subcontracts or Purchase Orders.
• Initiate the timely and comprehensive close-out process and related documentation of subcontracts and grants.
• Coordinate effectively and timely with relevant project/program staff on project needs and requirements.
• Participate in activity work planning, and proactively conduct market research in support of anticipated operations and technical needs.
• Initiate and maintain appropriate and effective partnerships with external vendors by negotiating purchase orders with appropriate sources of equipment, supplies, services and travel.
• Establish, maintain and update vendor information and related databases.
• Perform vetting and screening of sub-awardees and beneficiaries as per the contract requirements.
• Responsible for maintaining and updating project assets/inventory of all project property.
• Other tasks as assigned.

Qualifications

• 2-4 years of professional experience in procurement, subcontracts, and/or grants administration, required.
• Bachelor’s Degree in Business Administration or related field, or equivalent relevant experience required.
• Working knowledge and experience administering competitive procurements, government contracts, subcontracts, purchase orders and grants with FAR regulations is preferred.
• Ability to assess and recommend responsible decisions and a commitment to fair and ethical procurement practices.
• Fluent spoken and written Arabic and English skills.
• Computer literate with e-mail, word processing, and spreadsheet experience.