Finance Manager (Part Time)

Managing Budget

• Prepare project budgets in accordance with the directives of the head of mission, the Regional coordinator and HQ
• Define the expense approval channels and thresholds and ensure the setting up of SIF vouchers on the whole project
• Verify, edit and circulate monthly budget checks to the co-ordination team and administrative teams
• Prepare the annual project budget and its revision
• Follow up of the operating costs of the mission
• Ensure the budget co-ordination of the mission: budget analysis, amendment proposals, expense timetable.
• Work closely with project officers/managers over the project implementation planning and cash flow projection, following up the directions of the head of mission and HQ
• Provide coaching sessions to the Finance officer on the above tasks, in order to build his capacity.

Supervising the project accounting

• Supervise the invoice checking as well as the monthly double filing.
• Physically check the mission cash counting on the mission and being responsible to follow up the cash expenses of the mission.
• Supervise the accounting, extra accounting and expatriate data entering in the accounting software.
• Supervise the editing of the monthly accounting documents.
• Supervise the bank bookkeeping, bank reconciliation and matching.
• Check and edit the monthly accounting documents, and send to Headquarters;
• Regularly reporting to the Head of Mission regarding the accounting status of the mission
• Responsible for any eventual discrepancies in the accounting books

Managing Cash

• Consolidate and validate the cash forecast for the mission;
• Check the mission’s cash level on a monthly basis;
• Define the mission’s cash flow plan and ensure fund transfers to the bases;
• Prepare requests for cash advance when necessary and send to headquarters.

Following the financing and financial risk

• Ensure production and filing of interim and final financial reports depending on donor’s times and formats;
• Supervise the preliminary audit of donors financing contracts (invoices, risk tables and folder presentation);
• Follow up on payments of contracts signed in the field (in co-operation with Headquarters depending on the place of payment);
• Follow up the financial risks, including those related to the HR policy (provisions of end of contract compensation) and regularly prepare relative reports for the Regional coordinator and HQ

Developing Partnerships

• Initiate and / or develop relations with local authorities for financial issues (banks, Finance Department) and administrations;
• Take part in preparing the financial aspects of the projects;
• Provide technical assistance to local partners on financial issues

Supervising the Finance department

• Draw up a work plan in collaboration with the HOM;
• Delegate the daily activities to the Finance team he/she supervises and check that they are carried out properly;
• Supervise the work of the Finance team on the bases
• Provide technical support to the team if necessary.

Capacity building of the Finance Team

• Review the capacity building plan and set objectives for the Finance officer and work on realizing them.
• Develop a training plan and organize training and coaching sessions for the Finance officer.

Any additional task requested by line manager

PERSONAL QUALIFICATIONS

Qualifications, experience and competencies

• University degree (B.S.) in Finance or Accounting is a must, M.A / CPA / CMA is a plus.
• At least five years relevant work experience in financial management.
• Knowledge of, and experience in the setting up and maintaining financial and administrative procedures and systems.
• Strong and solid experience of training. Ability to train subordinates on all financial and administrative software and procedures.
• Experience in managing team of subordinates on different bases. Ability to manage teams remotely is a must.
• Desirable knowledge of key UN, INGO, NGO organizations and their functions and experience in liaising with donor agencies- especially EU and other NGOs and local authorities.
• Strong and proven knowledge of Financial law and administrative legal requirement
• Good communication skills and team player.
• Fluent in English language, French is a plus.
• Experience of several Humanitarian context and work in different cultural environments preferred.
• Ability to write reports in English to Donors and HQ.
• Demonstrated organizational ability.
• Ability to travel locally and internationally.