Basic Assistance Program Officer

Essential Responsibilities and Duties

1. Organizing and compiling all BA program data and documents
2. Ensuring requisitions and cash requests are requested and following up on their delivery schedules
3. Maintain effective and efficient oversight, support, quality control and reporting systems and processes
   1. Ensure updated project documents, for quality and timely implementation of project
   2. Adhere to reporting guidelines for field trips, trainings etc.
4. Facilitate requirements and make recommendation for planned activities, including requesting fleet and other logistical needs 
5. Facilitate and support in organizing planning meetings and workshops when required
6. Consolidating monthly activity reports 
7. Writing quarterly and annual donor reports as per MOUs and PAs
8. Supporting BA program manager follow up on deliverables 
9. To coordinate meetings, workshops, and trainings when needed.
10. To support the BA Manager in the daily tasks.
11. To follow-up on the implementation and well-functioning of the work within the team
12. Keep track of the internal and external reports’ deadlines.
13. Keep track of milestones fixed by the BA PM.
14. Organize/attend meetings when specified by BA PM
15. Keep record of the goals and objectives that the staff should achieve within the DM Sector

Operational/Technical Roles and Responsibilities

1. Provide inputs/review data and other documentation on the project to the BA Manager and support in the reporting process in accordance to LRC DM established procedures and processes and assist in preparing periodic and ad-hoc reports on operational activities
2. Understand theoretical and operational similarities and differences between in-kind and cash transfer programing
3. Update records for the preparation of different reports on cash-based assistance for refugees
4. Contribute to the development of SOPs and updating the processes as needed
5. Undertake regular field monitoring visits and household level verification of beneficiaries
6. Coordinate with PMER Quality & Accountability focal points to ensure adequate program updates are being fed back to support with beneficiary communications