JO# 17740 – Assistant Admin/Finance Officer – NOA – PN 10020740 – UNHCR Fixed Term Appointment - Mount Lebanon office

ORGANIZATIONAL CONTEXT:

Eight years into the Syria crisis, Lebanon remains the country hosting the largest number of refugees per capita, with nearly 950,000  Syrian refugees registered with UNHCR, about 20,000 refugees of other origins - mostly Iraqi - and Palestine refugees under UNRWA’s mandate.  There are no formal camps for Syrian refugees in Lebanon, and refugees are living in hundreds of communities and locations across the country.

The refugee response is led by the Government and UNHCR and UNDP, supported by the international community. As the designated lead agency in the refugee response, UNHCR has established a sector-based structure in Beirut and in the field. The structure brings together over 150 UN agencies, national and international NGO partners [over 150 actors, including UN agencies, national and international NGOs and Ministries] in identifying and agreeing on the strategic priorities to address the needs of Syrian refugees and vulnerable Lebanese communities. The Lebanon Chapter of the Response Plan falls under the Regional Refugee and Resilience Plan (3RP), whereby UNHCR guides the refugee response and UNDP facilitates the resilience and stabilization component.

The UNHCR operational response in Lebanon is one of the largest for the organization. Media attention and the frequency of influential high-profile visitors is high. The Office has grown substantially in the past years and is currently operating with around 650 staff. Aside from the country office in the capital city of Beirut, UNHCR has field offices in Mount Lebanon, Qobayat, Tripoli, Tyre and Zahle.

Assistant Admin/Finance Officers will establish and maintain efficient administrative services to support the office operation.

He/she acts as advisor to the Head of Office, with authority to discuss problems and seek common ground on which to recommend solutions based on predetermined guidelines provided by higher authority.

The incumbent directly supervises general service staff.

FUNCTIONAL STATEMENT:

Accountability

- UNHCR resources in the office are managed in an efficient and cost-effective manner.

- UNHCR's financial rules and regulations, policies and procedures are adhered to.

- UNHCR's local cash is safeguarded

Responsibility

- Monitor the day-to-day personnel and administrative operations of the office.

- Contribute to providing a healthy and respectful working environment, free from hazard or security risks.

- Assist with the implementation of processes and procedures to improve and strengthen internal controls in line with UNHCR rules and regulations.

- Participate in the physical verification of UNHCR property plant and equipment.

- Contribute to the process to determine the country¿s administrative budget.

- Conduct regular checks of petty cash and cash accounts.

- Control and check the monthly accounts and various administrative activities, in order to verify and certify disbursements are in accordance with the administrative budget and UNHCR¿s Financial Rules.

- Assist with monitoring local compliance with UNHCR¿s policies and processes for cash management, requesting support and guidance when required.

- Support office-level training on financial matters.

Authority

- Certify that disbursements are in accordance with the administrative budget and UNHCR¿s Financial Rules.

- Approve vouchers, including ABOD and project disbursements.

- Prepare financial status reports.