Grant Finance Manager - MADAD

MAJOR RESPONSIBILITIES:

ROLE DIMENSION / DESCRIPTION

MADAD Youth RESOLVE project finance management and reporting

1. Ensure that grant reports from individual countries are discussed with the Country Leads and the Chief of Party and passed to WVGER and WVSWI within the required time schedules. Respond to respective queries in relation to these reports from support offices and through Country Leads to donors.

2. Review and analyze grant expenses and variances to advise the stakeholders on expenditure trends and potential issues.

3. Correspond with WVGER and WVSWI, donors and Hub Grant Finance Managers regarding project income (transfers from SO), expenditure and reporting.

4. Be a key player in the issues of grants / projects accounting and management to ensure accurate coding of expenses and full compliance with WVI internal and donor requirements.

5. Ensure that EU donor regulations are complied with in all grant transactions and processes; keep the Chief of Party and WVGER finance focal point informed on all major compliance issues/challenges while suggesting the necessary corrective steps and tracking their execution.

6. Develop and maintain good professional networks with the Grant Finance Managers, SO IPGs & Finance.

7. Visit partners offices / field sites to ensure financial controls and procedures are in place.

8. Check partners documents on regular basis.

9. Design a track record of any problems identified, provided solutions and document them.

Partners management and Capacity Building

Assess Consortium members financial systems and procedures through field visits and regular communication / sharing of relevant documentation

Provide support to partners based on needs identified

Respond to partners inquiries on any financial matters related to the Youth RESOLVE

Scale up to Grant Finance Managers in National Offices and WVGER finance focal point any needs that require action point and follow-up.

Provide guidance to partners on finance matters or EU regulation when needed

Establishing and lead a MADAD Youth RESOLVE finance Working Group in order to ensure smooth coordination on any financial matters and quality delivery

Create an environment of experience sharing and promote best practices within the region

Participate in the regional and global grants community forums (internal and external to WV)

Risk management

Coordinate with WV NOs and partners to assure follow up actions and implementation of audit recommendations and addressing common audit findings.

Participate in MADAD Youth RESOLVE audit preparation to provide required information and address disallowed costs

Ensure the review of the risk assessment as part of grants approval protocol in light of mitigating risk

Provide in collaboration with the SOs, advice on interpretation of award terms and ensure that grants implementations are within the requirements

Work in collaboration with the NOs to ensure proper implementation of the LDRs database system and Costs Allocation Policy.

Assist WV NOs and partners in the preparation to Youth RESOLVE closeouts plan to ensure compliance with award requirements

Perform other duties as required

Knowledge, Skills, Abilities:

1. Bachelor’s degree in Accounting, Finance or Business Administration, or a related field
2. MBA in Finance, MSC in Finance/Accounting/Auditing prefereed
3. ACCA, CIMA or CPA preferred
4. Knowledge of accounting principles, financial systems, budget/cash flow monitoring and internal accounting controls.
5. Solid knowledge of EU grant regulations and financial reporting requirements.
6. Ability to solve complex problems and to exercise independent judgment.
7. Good working knowledge of computerized accounting systems, must be computer literate in Microsoft Office programs.
8. Proficiency in written and spoken English
9. Good oral/written and interpersonal skills.
10. Ability to work on a cross-cultural environment with a multi-national staff.
11. Ability to travel within regionally and internationally
12. Minimum 5 years experience in finance position with medium business/medium NGO/government agency
13. Minimum 3 years experience in finance management position
14. Experience in major donor regulations (US, UK, Canada Governments, GOG, , UN agencies) EC/ECHO is a must.
15. Experience with humanitarian aid in-country is a must