Admin & Finance Assistant

Under the supervision of the Front Officer, and in close coordination with the Project Manager in Barcelona, the successful candidate will be responsible for the following tasks:

• Bookkeeping and accounting of project expenditure including archive of supporting documents to be submitted to Project Manager at the Home Office (Barcelona).
• Collect invoices, tickets, timesheets and all necessary reporting documents from project staff, experts and participants on mission. Prepare travel/mission authorisations and expense claim documents.
• Assist the Front Officer in all matters related to staff and consultants’ contracts and payments.
• Day-to-day office management: ensure purchase and availability of office equipment, material and supplies under the instructions of the Front Officer. Prepare purchase orders/contracts with suppliers and act as primary contact person with them.
• Assist in organizing project activities and liaise with the Driver/Security officer for logistic organisation of staff and experts movements in Lebanon.
• Maintain electronic and paper databases ensuring information is updated, organized and easily accessible.
• Perform such other duties that may be assigned.