Procurement & Logistics Manager

The Procurement and Logistics Manager will prepare and process requisitions, purchase orders and contracts for materials, supplies and services. This individual will also ensure that procurement and logistics functions comply with IWPR’s Procurement Manual, donor rules and regulations, and applicable Lebanese law.

You Will: 

• Manage and execute procurement associated with the projects’ grant portfolios. This includes implementing standard pre-assessment criteria for prospective grantees, preparing solicitation documents, aintaining the procurement tracker, chairing the procurement committee meeting and preparing all relevant documentation for approval.
•  Plan, organize and lead the bid solicitation process, including drafting and issuing RFQs and RFPs, developing bid evaluation criteria and guiding staff on processes.
• Prepare and process requisitions, purchase orders, and contracts for materials, supplies, and services, and ensures that they are in compliance with the IWPR policy.
• Ensures efficient organization and execution of events, conferences, workshops, large general meetings, including arrangements for lodging, catering and equipment use, which includes managing, training, and advising assigned staff.
• Provides training, capacity building, support and guidance to sub-recipients to ensure procurements and logistics comply with donor rules and regulations.
• Ensures that all regular and ad hoc reports regarding procurement activities are completed in a timely manner.

The Successful Candidate will have:

• Diploma or degree in Business Administration, Purchasing and Supply, or Finance; minimum of five years of procurement experience, including a minimum of three years of experience in an equivalent position with an international NGO; an equivalent combination of education and experience.
• Demonstrated knowledge of donor rules and regulations including demonstrated knowledge of logistics, forwarding, and clearing.
• Strong analytical skills, including the ability to gather and analyze a variety of information pertaining to issues and to develop appropriate recommendations for action.
• Ability to communicate effectively with persons on all levels both inside and outside the company on issues that could be complex or sensitive in nature.
• Strong written communication skills, including demonstrated ability to write required documents in a clear, concise, well-organized manner. Good supervisory skills.
• Ability to exercise appropriate judgment and tact while protecting confidential information
• Proven ability to effectively use databases, spreadsheets, word processing, and position-specific software.
• Excellent interpersonal skills as necessary to work effectively with persons on all levels both inside and outside the company. Awareness, sensitivity, and understanding of cross-cultural issues-particularly in representing an international charity.
• Ability to work effectively in an atmosphere of multiple projects, shifting priorities, and deadline pressure.
• Ability to work effectively in a team environment.
• Detail-oriented or strong attention to detail
• Strong written and oral communication ability in English and Arabic 
• Willingness to travel to field sites including overnight travel