Referrals and Emergency Activity Manager_North Lebanon

DESCRIPTION: 

TASK

Goals / aims :

Under the authority of the Program manager, the Referrals and emergency Program assistant will be responsible for:

Supervise the emergency response team

Ensure the timely implementation of the emergency activities, that SOLIDARITES INTERNATIONAL’s quality standards are met and proposes adjustments or developments to ensure relevance if necessary

Partake in the coordination and collaboration with protection actors

Ensure referrals and beneficiaries complaints and feedback are properly handled

Task description:

Assessments and project conception

Participate in the conception of activities

Participate in the development of emergency response tools

Participate in the definition of means (human and material) to mobilize for emergency activities

Participate in the conception of activities

Participate in the development and update of emergency SOPs

Project Implementation

Ensure proper follow-up on referrals in collaboration with MEAL department and program staff

Manage the referrals databases and ensure they are regularly updated

Ensure good quality of emergency related data

Prepare out of stock documents for emergency activities and ensure a monthly crosschecking of the stock

Plan and supervise the distribution of shelter kits, NFI and cash assistance

Manage the emergency related databases and ensure they are regularly updated

Make sure the objectives for the activities under his/her responsibility are achieved and the deadlines are met

Identify and anticipate any risks and constraints related to the emergency activities and propose alternate strategies to the line Manager

Carry out accountability checklist for emergency related activities

Team management

Partake in the recruitment of enumerators for emergency related activities

Partake in the recruitment of distribution officers for emergency distribution activities

Ensure proper capacity building of the team in regards to emergency related activities

Plan emergency related activities for teams under his/her supervision

Manage and support the emergency distribution teams

Monitoring and evaluation

Partake in the planning and data analysis of emergency activities monitoring

Coordination & representation

Maintain strong internal coordination with program and support departments, particularly the MEAL department

In coordination with the Program Manager, participate to the RNA meetings

In coordination with the Program  and Security Managers, maintain proper coordination with municipalities (and other governmental authorities if relevant) regarding emergency activities implementation

Reporting

Report emergency related results and activities progress to the relevant stakeholders

Document RNA meetings

Partake in the updating of tools for monitoring financial, logistical and operational activities

Share feedback with MEAL regarding status of referrals on a regular basis

Share feedback with protection actors regarding status of protection referrals on a regular basis

Ensure the collection and compilation of information about the progress of projects/activities from the team

Partake in the reporting of emergency related activities on activity into and RAIS

Partake in the drafting of donor reporting

POSITION LOCATION IN THE ORGANISATIONAL CHART  (hierarchical and functional)

Under the hierarchical authority of:                Program Manager

Hierarchical authority (on base) over:             Emergency response/distribution team

Under the functional authority of:                   NA

Functional authority over:                                 NA