Fleet Officer

Functional prerequisite:

• Relevant education.
• Minimum 3 years of professional experience in fleet management.
• Knowledge of Microsoft operating systems and software.
• Good communication skills.
• Ability to work independently, and in a dynamic team.
• Good analytical and innovative skills.
• Excellent interpersonal skills and ability to work in a multi-cultural setting.
• Ability to work under pressure and adapt to difficult and complex cultures and conditions is necessary
• Good coordination skills. Managerial skills are an advantage.
• Good English and Arabic language skills, both written and verbally.

Responsibilities:

The Officer is responsible for the execution of all fleet management tasks for the Mine Action and Disarmament Programme.

• Provide management with monthly reports on vehicle status & usage, fuel issued, servicing, etc.
• Responsible for fleet operation tracking and reporting, including the creation of performance, efficiency, vehicle/equipment maintenance, and reports.
• Make sure all drivers adhere to NPA’s logistical SOP’s and other regulations
• Ensure that all drivers understand and procure the licenses and permits they need to legally carry loads to work destinations
• Find ways to reduce downtime due to repairs or lack of routine maintenance
• Ensure that all paperwork associated with each run is accurate and submitted to the proper people
• Maintain electronic databases of sales, registration, inspections, and maintenance of fleet management.
• Ensure fleet availability to meet all requests by scheduling, forecasting and surveying current user trends.
• Monitor and ensure fleet operation in compliance with local rules and regulations.
• Streamline and monitor fuel purchase system
• Develop and implement standard operational standards to maintain vehicles by advocating best practices.
• Plan, process and execute vehicle purchase and vehicle replacement through efficient settlement.
• Facilitate and implement corrective actions and capacity building to manage the entire fleet to achieve the NPA’s objectives.
• Ensure preventive maintenance programs are carried out as per schedule and monitor post repair performance.
• Manage the inventory of spares parts for vehicles, in coordination with the Line Manager, in order to ensure an adequate supply of spares
• Conduct analysis of vehicle status and make recommendations for timely replacement, including the type of vehicles, spares, etc. to improve cost-efficiency
• Control transfer and movement of vehicles between project locations as required by operations and management
• Regularly review and update vehicle fleet-related policies at least once a year.

• Responsible for NPA generators such as general services, service schedules, repair, and reporting.
• Intensive Travel to the field projects regularly is required.
• Organize the fleet purchases in close collaboration with the logistics manager
• Carry out fleet and driver daily management.
• Schedule and follow up on servicing of vehicles.
• Carry out the adequate installation, use, maintenance and condition of vehicles
• Perform other duties as assigned by the line manager.

Filing:

• Responsible to file properly all fleet documentation according to guidelines.
• Should upload all electronic filing on the specified folder on SharePoint.
• Responsible to maintain and back up fleet data on SharePoint.