Logistical and Administrative Assistant (M/W) - Full time

Expertise France is the French public agency for the design and implementation of international technical cooperation projects. 

To read the full job offer, kindly visit Expertise France's official website by clicking on the link indicated in the Applications Submission Guidelines.

Under the responsibility of the Field Project Coordinator, the Logistical and Administrative Assistant tasks will be to: 

• Handle phone calls and guests with high level of professionalism, schedule and coordinate appointments

• Provide logistical and communication support for the organization of events, missions and other activities  

• Organize proper filing and classification of documents

• Carry out specialized administrative tasks (e.g. translate, type, proof read, and/or format documents; record and transcribe meeting minutes; draft correspondence messages etc.) and related processes

• Compile data, perform data entry and data verification in relation to general administration processes (e.g. contact lists, visitors, etc.) 

• Contract submission, document preparation for payments, vendor contacts, preparation of event budgets  

• Assist in coordinating project expenditures and disbursements following approval by the Project Coordinator

• Manage petty cash and prepare payment requests related to domestic travels, stationery, office supplies etc.

• Assist the Project Coordinator in reporting and communication activities

• Any other task assigned by the Project Coordinator