Humanitarian Programme Coordinator

Shaping a stronger Oxfam for people living in poverty.

About Oxfam

Oxfam is a global community who believe poverty isn’t inevitable. It’s an injustice that can be overcome. We are shop volunteers, women’s right activists, marathon runners, aid workers, coffee farmers, street fundraisers, goat herders, policy experts, campaigners, water engineers and more. And we won’t stop until everyone can live life without poverty for good.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

The Oxfam team in Lebanon implements integrated humanitarian, development and policy interventions in line with Oxfam’s country strategy for Lebanon as relevant to the Bekaa and North Lebanon areas, including protection & governance; cash safety net/social protection and economic development/livelihoods; WASH/water governance with a focus on partnerships. The humanitarian pillar, in particular, ensures that marginalised women and men, particularly refugees from Syria, are able to have safe access to WASH, attain their rights to life, security, protection and assistance, and that they are enabled to support their own basic needs, develop their livelihoods, all in a manner that respects and maintains their dignity.

Job Purpose

The purpose of the position of Humanitarian Programme Coordinator is to operationalise Oxfam’s vision for Lebanon as relevant to Bekaa and North Lebanon, leading on the integration of sectors of humanitarian and development work, ensuring programme quality, community participation, good partnership relations and coordination. The position is accountable for all the programmatic, management, program development, influencing and partnership aspects of the humanitarian pillar. As a key role within the Oxfam Lebanon Country programme, the position will be based in Zahle, with regular travel to Beirut (for meetings) and to programme sites in the Bekaa and in North Lebanon. He/she will oversee effective management and relationships with relevant external stakeholders, provide oversight over projects in the humanitarian pillar, including financial and program quality oversight, lead in preparing and developing high quality proposals and concept notes for humanitarian interventions, review and approve progress and donor reports, and enhance internal and external learning and representation. In addition, the Humanitarian Programme Coordinator will also identify new project ideas in line with the thematic area

Core Details

Location:  Zahle (Bekaa region).

Note: The incumbent is expected to be living in or surrounding Zahle

Internal Grade: C1

Job Family: Programme

Contract type: Fixed Term, starting August 3rd, 2020 till March 31st, 2021, renewable subject to funding.

This role reports to: Deputy Country Director (Programmes)

Staff reporting to this post:

Directly line-manage the Humanitarian Programme team:  Project Manager in Zahle (Bekaa), Project Manager in Tripoli (North Lebanon), Project Manager in Beirut, Protection Advisor, WASH Advisor, EFSL Advisor, and matrix manage one WASH Project Officer in Zahle.

Matrix management of: Project Manager (not humanitarian) in Zahle, WASH Project Officer and MEAL Officer in Zahle

Annual budget          for the post:  $3 million to $5 million USD

Key relationships/interactions:

Deputy Country Director, Country Director, Project Managers, Protection Advisor, WASH Advisor, EFSL Advisor, Gender Advisor, MEAL Officer, Business Services Manager, HR Business Partner, Program Coordinator for Economic Justice, Program Coordinator for Active Citizenship and Good Governance.

Screening checks: All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

Key Responsibilities

Management Responsibilities

• Overall management for the effective functioning of the Zahle office;
• Directly line-manage the Humanitarian Programme team: Project Manager in Zahle (Bekaa), Project Manager in Tripoli (North Lebanon), Project Manager in Beirut, Protection Advisor, WASH Advisor, EFSL Advisor,
• Matrix manage one WASH Project Officer in Zahle, Project Manager (not humanitarian) in Zahle, and MEAL Officer in Zahle.
• Work closely with programme support departments in Beirut, ensuring financial, logistical and human resources are deployed effectively;
• Maintain an up to date understanding of the humanitarian situation in relation to Lebanon and ensure that programme teams have access to relevant, up to date information.
• Maintain an analysis of the overall context and use this to inform interventions, adjusting strategic direction and informing strategic decisions accordingly.

Programme Oversight on Humanitarian Program

• Support the implementation of Oxfam’s humanitarian program in Lebanon – including ensuring coherence, standardized approaches, programme quality and good partnerships with local civil society, across the humanitarian programme and in line with the Country Strategy;
• Lead the Humanitarian Programme team. Direct reports are 3 Project Managers, Protection Advisor, WASH Advisor, EFSL Advisor, ensuring implementation of Oxfam’s performance management policies and procedures;
• Ensure humanitarian/resilience projects are delivered on time and on budget;
• Support team and partner risk analysis related to programme activities before and during implementation and provide strategic steer on amending activities and approaches where necessary;
• Support the humanitarian team and partners in developing and applying appropriate monitoring, evaluation, accountability and learning (MEAL) approaches in relation to Oxfam’s humanitarian work in Lebanon;
• Support Project Managers in ensuring that Oxfam meets all contractual obligations and that all donor reports are submitted on time to the Funding Department and are of high quality;
• Support humanitarian teams on HR issues, such as in developing ToRs and job descriptions and advise/input on relevant recruitments;
• Support the development and implementation of national programme evaluations, learning events and specific programme related research activities;
• Support the humanitarian programme team and partners in mainstreaming gender throughout Oxfam Lebanon’s humanitarian work;
• Support in identifying capacity building needs and opportunities for Oxfam staff and local partner organisations, and support the development and implementation of capacity building plans.

Programme Design and Strategy for Humanitarian Program

• Lead on humanitarian programme design and proposal development for projects that fall under the humanitarian pillar of work;
• Take ownership of emergency response planning and implementation, and ensure appropriate contingency plans and related preparedness and mitigation strategies are in place and updated, to ensure Oxfam’s humanitarian mandate is met;
• Lead the further elaboration of a comprehensive Humanitarian Programme and Resilience Strategy for Oxfam in Lebanon, with a strong partnership approach. This includes further defining the strategy, designing approaches, actively identifying and engaging with key partners and supporting programme teams and partners in developing funding proposals and reviewing and revising current projects to meet changing needs and requirements;
• Provide specialist humanitarian and resilience advice and support the implementation of Oxfam’s humanitarian programme interventions and approaches in Lebanon;
• Lead on the identification of new humanitarian partners in Oxfam’s areas of implementation;
• Participate in country planning, strategy development and reviews.

Representation & Influencing for Humanitarian Program

• Represent Oxfam externally in relevant UN/(I)NGO or government fora; develop alliances with organisations and other relevant stakeholders working on humanitarian programming, with a view to enhancing coordination, and adopting complementary approaches including active participation in relevant coordination and planning mechanisms, and supporting field staff in field-level coordination and in sector working groups;
• Engage with local authorities and other relevant stakeholders as need be, to ensure smooth operational work
• In collaboration with relevant Policy Advisor(s), support research activities and provide advice so that influencing and advocacy work is based on sound research and programmatic evidence;
• Support advocacy and campaigning on humanitarian issues, including analysis, surveys, assessments and support to the development of policy products as required. This includes ensuring linkages to relevant Global Campaigns.
• In collaboration with other Programme coordinators, Policy Unit and Programme Managers, work to integrate programmes and policy to ensure that programmes are working towards achieving same aims and leveraging impact in line with Oxfam’s country strategy Lebanon.

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Person specification         

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Key Organisational Attributes                                                                                      

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values                                                                                                            

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Oxfam Leadership Competencies

• Decisiveness: We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• Humility: We put ‘we’ before ‘me’ and place an emphasis on the power of the collective, nurture the team and play to the strengths of each individual. We are not concerned with hierarchical power, and we engage with, trust and value the knowledge and expertise of others across all levels of the organization.
• Strategic Thinking and Judgement: We use judgment, weighing risk against the imperative to act. We make decisions consistent with organizational strategies and values.
• Agility, Complexity, and Ambiguity: We scan the environment, anticipate changes, are comfortable with lack of clarity and deal with a large number of elements interacting in diverse and unpredictable ways.
• Enabling: We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job.  We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.
• Influencing: We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organization We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.

Experience, Knowledge, Qualifications & Competencies

• At least 5 years of experience managing humanitarian programmes in WASH or protection or cash                                                                                              
• Proven humanitarian programme management experience, including planning, monitoring, evaluation, budgeting, financial management, and report preparation
• Experience leading on proposal development for multi-sector humanitarian programs             
• Experience in leading and managing humanitarian multi-sectoral teams working in a fast-paced and dynamic working environment                                                                             
• A proven record of effective partnerships, and relationship-building skills                  
• Excellent verbal and written communications skills in English and the ability to relate to people from all backgrounds

.

Desirable

• Strong experience and/or understanding of protection and gender issues in particular 
• Sound knowledge of the social, economic and political context in Lebanon
• Experience working in Lebanon or on the Syria crisis;
• Experience in protracted crisis settings;
• Good spoken Arabic;
• Knowledge of Lebanese civil society organizations working on humanitarian issues in Lebanon.

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures.

We are committed to ensuring diversity and gender equality within our organisation and encourage applicants from diverse backgrounds to apply