Administrative and Finance Assistant

BACKGROUND and JUSTIFICATION :  
MOSAIC is a holistic program committed to improve the health and wellness of Marginalized group in Lebanon and beyond. Through its national presence in Lebanon and its regional networks in the MENA region, MOSAIC strategic goal is to achieve the coexistence of people in friendly communities and national systems. Founded by activists and legal and health experts, MOSAIC will provide comprehensive services for the Marginalized groups, research and advocate for policy reform, build knowledge and capacities on SOGIE (Sexual Orientation & Gender Identity/Expressions) issues, and engage the societies in the fight against human rights violations, especially against LGBTIQ rights violations.

SCOPE OF WORK:
Under the overall supervision of MOSAIC’s Director and Program Manager, the Admin and Finance Assistant will perform a wide range of complex professional accounting duties in the analysis, preparation and maintenance of financial records and reports.

Duties and Responsibilities:
Accounting and Finance tasks:
 Process invoices and manage records and receipts
 Assist the Program manager with quotations, bids analysis, justifications, request for
payments, etc.
 Prepare monthly, quarterly and annual financial reports when required
 Reconcile cash transactions, suppliers and bank statements
 Participate in financial audits
 Assist with budget preparation
 Supporting the Program Manager and MOSAIC director with projects and tasks when
required

Administrative tasks:
 Follow-up on office, activities, and staff needs (e.g. Office maintenance, office supplies, stationary… etc.)
 Handle MOSAIC’s office telephone and take appointments
 Responsible of requesting and handling the monthly petty cash
 Attend the workshops and trainings when required;
 Perform any other duties as may be assigned by the Program Manager.