Team Leader - WFP (Akkar)

MAJOR RESPONSIBILITIES

Handle validation of existing beneficiaries

Visit and assess pre-selected households to fill vulnerability assessments

Support during the roll out of the new validation process, especially in densely populated areas.

Answer beneficiaries questions on the new validation process (and other questions that may arise), and guiding people through the process.

Conduct spot check visits to all the validation stations

Ensure to report all findings/issues encountered on the site, to Project Manager

Ensure Preparation and Distribution of Cards and Vouchers

Prepare beneficiaries lists in compliance with donor’s needs. Ensure that the appropriate WV commodity accounting standards;

Ensure that proper and accurate distribution plans are prepared in advance to enhance efficient operations. Proper and adequate logistical arrangements must be made in conjunction with the distribution plans.

Lead the distribution of Food parcels as per donor’s requirements and plans. Ensure execution and leadership of the following activities:

Proper organization and stocking of the distribution center;

Ensure that distribution center is properly organized and secured with ropes and that crowd control measures are put in places to ensure smooth distribution and flow of beneficiaries.

Responsible to ensure that all necessary distribution equipment are available at the distribution center, including forms, ropers, banners, plastic sheets, measuring devices etc.

Supervise the distribution of the Food parcels to the beneficiaries and ensure an orderly and fair distribution using the approved ration sizes.

Ensure that beneficiaries sign or thumbprint against their names on the beneficiary lists receipts as proof that food parcels ration have been received.

Conduct reconciliation of food parcels, receipts and server and the end of the distribution.

Conduct daily physical check to all distribution equipment and report any missing item.

Prepare daily distribution reports as per donor and WV required templates.

Report any issues/challenges faced at field level.

Adequately address protection cases and prioritize assistance provision to the most vulnerable groups;

Report on daily distribution achievements and challenges to the Project Manager;

supervise the loading and unloading of commodities, including preparation of waybills, counting of commodities on site at the start and end of distribution and filling of all appropriate reports (as applicable: tally sheet, beneficiary distribution list, distribution center visit report, food monitoring report) during Commodity distribution

Act as the main point of coordination between the project coordinator, WFP and the project staff on the ground. Ensure that all challenges are directed to the team leader and addressed immediately in consultation with the relevant parties;

Track Casual Worker attendance and timeliness. Ensure their wellbeing and safety during the distributions;

Follow up on Monitoring, Accountability and Protection Mainstreaming

Conduct phone call investigations with beneficiaries and report any complaints to the Project manager in line with M&E, accountability and protection report findings;

Support actions to address beneficiary feedback;

Actively participate in lessons learned session for the project;

Action protection mainstreaming standards suggested by the Project manager

Reporting, Recording and Proposal Development

Deliver high quality, accurate and timely daily reports;

Prepare weekly and monthly distribution and data gathering reports;

File all relevant project documents in line with WV’s requirements for project auditing;

Track task progress in line with the established tracking system;

Handle stock in line with WV’s policies;

Receive food parcels from donor as per the list shared.

Update stock register according to cards/PINs in and out.

Conduct daily physical count for food parcels

Conduct Physical count of remaining stock at the end of the month.

Conduct data gathering for project amendments and proposals;

Handle Financial Control

Purchase items in line with the budget and instructions given by the Project Manager;

Submit all project related invoices with full supporting documents.

Attend WFP coordination meetings as necessary

Follow up with Casual Workers on daily tasks

Ensure all casual workers have a daily task list

Support Casual workers by mentoring, and provision of in house or external training.

Perform other duties as required

Attend and participate in capacity building trainings locally and internationally.

Attend and participate in WVL’s spiritual nurture and other organizational events.

Responsible of own security and actively contribute to a positive security culture.

Abide by the security policies and procedures and report any incidents or breaches to line manager and / or security manager.

Perform other duties as assigned by the Line Manager

KNOWLEDGE, SKILLS AND ABILITIES

Bachelor degree or any equivalent degree

Able to use a computer, with word-processing (e.g. Microsoft Office) and spreadsheets, internet and e-mail

1-2 years' experience in NGOs

Experience managing team

A valid driver’s license (1 year old);

Good level of English and Arabic (oral and written);

The position is 75% field based and 25% office based. The position holder will be expected to be available on last minute calls, flexible in working hours and willing to work weekends and holidays as the need arises.