Finance Manager Position- Part Time

The Finance Manager responsibilities within LOGI’s governance structure: 

• LOGI has both a Governing Board, whose officers are elected; an Advisory Board, whose members are selected, and an executive team whose members are selected through a call for applications. 
• LOGI’s Governing Board takes legal responsibility for LOGI, ensuring the integrity of its financial and legal frameworks. It endorses LOGI’s strategy and priorities in consultancy with the Advisory Board and input for its wider membership base. It also oversees LOGI’s operations and the performance of the executive director. 
• The Executive Director and staff oversee LOGI's overall strategy and workplan, in addition to running LOGI’s operations under the guidance and management of the Governing Board. 
• LOGI’s Governing Board and Advisory Board ensure that the organization’s policy positions on issues related to Lebanon’s petroleum sector follow its Public Advocacy Standards.  
• Full information on LOGI’s governance standards and code of ethics can be found here. 
• The Finance Manager works within the LOGI executive team and liaises with LOGI’s Governing board when needed.

Job Purpose

The Finance Manager is responsible for ensuring that LOGI’s finances are managed according to LOGI and Donor policies and good accounting practices. He or she manages all of the day-to-day financial processes of the organization and contributes significantly to the development of the organization’s financial reporting, annual budgets, and financial management & control. In addition, the Finance Manager contributes to the provision of capacity building support to LOGI team members including participating in capacity/due diligence assessments and provision of subsequent support. 

Reports to: Executive Director and LOGI Executive Board

Essential Responsibilities/  Job Description

• Manage accounts payables and accounts receivables 
• Process payments and manage approved procurements. 
• Process payments within 2 days of request for LOGI; ensuring that good value for money supplier timescale is achieved and adherence to LOGI’s financial procedures at all times. 
• Quickbooks and banking entries are 100% accurate and complete. 
• Quickbooks transactions updated within 4 days of receipt of transaction information (eg purchase invoice, Salary journal) 
• Contribute to the development of LOGI’s risk management framework and support its implementation through adherence to controls and participation in audits 
• Ensure that LOGI is aware of risks and has an effective management process in place to mitigate them 
• Build the capacity of staff and members to operate according to good accounting practice through participating in capacity assessments of members and providing financial support and training to staff and members 
• Ensure that all staff are familiar with their responsibilities regarding the finance policies and procedures. An induction package for all new staff members is developed and processes put in place for a comprehensive on-boarding of all new staff
•  Develop reports and analyses according to the reporting schedule of LOGI; ensuring that data is processed in a thorough and timely manner, and that an accurate picture of LOGI’s financial status is presented 
• Capacity assessments / due diligence of subgrantees carried out according to LOGI’s standards and procedures 
• Reconciliations carried out in a timely and accurate manner; trial balance is complete & accurate 
• Accounts & financial reports for management & donors submitted on time and to standard 
• Support in developing a budgeted Annual workplan for LOGI
• Run the accounting system using QuickBooks.
• Documents checking and reporting
• Recording of all transactions
• Regular monitoring of cash flow and monthly preparation of cash flow sheets. 
• Account receivable and payables management
• Bank reconciliation and coordination
• Preparation of quarterly internal financial statements
• Preparation of end of year reports to be submitted to the ministries of finance and interior
• Audit consultation and assistance (if required and subject to additional costs)

SKILLS REQUIRED: 

Qualifications 

• Relevant degree eg Accounting, Business studies 
• Fluency in the Arabic and English language, both oral and written
• Knowledge and experience with QuickBooks accounting software 

Technical Experience & Knowledge 

• Experience in accounting and finance
• Appreciation and understanding of donor financial reporting requirements (strongly preferred) 
• Experience with Financial Management Systems, especially Quickbooks 
• Advanced analytical and mathematical skills. 
• Experience in budgeting, forecasting and management reporting. 
• Excellent attention to detail, organized, and can work to strict deadlines 
• Skilled in use of MS Excel and MS Office essential, with Proficiency in Office suites 
• Experience in sub-grants management preferred 
• A minimum of 7-10 years post-graduate experience in project financial management and other relevant fields. 
• Excellent time management skills
• Previous work experience with local NGOs and multinational donors 
• Fluency in written and spoken English and Arabic.