Shelter Manager- Beirut

RESPONSIBILITIES:

Project Implementation

• Implement Medair Shelter projects, in accordance with agreed activities, on time and on budget.
• Oversee all Shelter field activities in connection with the project(s).
• Participate in decisions around targeting, technical designs, quality assurance, and processes.
• Review technical BoQs and implementation to ensure technical and quality standards are met, and interventions are appropriate and relevant.
• Work closely with the Shelter PM and other departments to plan and complete project activities.
• Ensure accurate and timely reporting of project activities according to Medair and donor/partner timeframes and formats (e.g. RAIS and activity info).
• Support the Shelter PM to identify new project opportunities and to undertake new/innovate technical Shelter assessments; drafting project proposals, reports, and other documents as required.
• Support the integration of beneficiary participation and accountability in all aspects of the projects.
• Make appropriate use of Medair online tools, including e-library, BOX, and reporting tools such as BVAs.

Staff Management

• Line manage the Shelter Officers and support them in managing Shelter Assistants and other staff as required.
• Set clear expectations and objectives for staff and ensure that they are met, providing all necessary information.
• Provide day-to-day supervision of the Shelter team and conduct weekly work planning with the team.
• Monitor project progress with Shelter team on a regular basis.
• Provide coaching and technical supervision for Shelter team in order to build personal and team capacity.
• Identify training needs for the Shelter team and organise training in coordination with Shelter PM.
• Ensure that the Shelter team adheres to all Medair security guidelines.
• Promote a positive and healthy team culture.

Logistical and Financial Management

• Prepare procurement plans for each project in coordination with the PM and Logistics Manager.
• Raise Purchase Requests for project items, based on the procurement plan and coordinate with the logistics department to ensure the timely purchase and delivery of quality materials.
• Understand the project budget and plan activities accordingly.
• Complete the monthly Cash Needs Forecast for Shelter activities.
• Ensure that all project expenses are agreed by the Shelter PM and raise the necessary paperwork.
• Handle cash as required and ensure that receipts are collected for all expenses.
• Understand and adhere to Medair finance and logistical procedures that concern your activities.

Communication and Coordination

• Maintain regular, appropriate, transparent and supportive communication within Medair LBN.
• Foster good working relationships with external stakeholders, including beneficiaries, community leaders, local officials and other humanitarian agencies.
• Participate in coordination meetings and sector working groups Beirut, representing Medair.
• Ensure that key project and sector information is shared with the Shelter PM.
• Participate in regular meetings with the Shelter PM and the Project Coordinator.
• Network with other Shelter partners to develop new and joint approaches and uncover funding opportunities, in coordination with the Shelter PM.
• Conduct Shelter field visits with donors and other visitors as required.
• Train the Shelter team on standard Medair messaging and ensure that proper messaging takes place in the field.
• Report any issues in the field (e.g. complaints from beneficiaries) to the Shelter PM immediately.
• Work with MEAL to ensure that Shelter team members are implementing the field referral process.

Quality Management

• Promote and use the Medair operating procedures, ensuring that all standardised formats are used and guidelines are followed. Develop and implement ways in which systems can be more effective and efficient.
• Work closely with the Information Management (IM) team to ensure that proper IT tools are in place for project implementation and monitoring / evaluation.
• Pro-actively work to prevent fraud by working ensuring adherence to Medair guidelines on fraud prevention with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources
• Ensure projects are implemented in line with donor proposals and requirements and in accordance with Medair, donor, country and international standards (e.g. Sphere and HAP standards).

PERSON SPECIFICATION:

• University degree in Architecture, Civil Engineering, Construction Management or similar field
• Higher level qualification in Project Cycle Management, with emphasis on humanitarian contexts or a related field
• 5 years post-qualification professional experience in a relevant field
• Excellent English (spoken and written)
• Computer literate with strong working knowledge of Microsoft Excel, Word,Outlook and AutoCAD
• Passionate about serving the poor
• Self-motivated
• Team-player with good inter-personal skills
• Willingness to support others and to share workload
• Aptitude for community mobilisation and capacity-building
• Experience in training / mentoring / coaching staff
• Capacity to work under pressure and manage personal stress levels
• Creative, open-minded, flexible, self-learner
• Ability and willingness to manage project implementation, including large scale distributions
• Excellent numerical, report writing and administration skills
• Problem solving ability
• Knowledge and understanding of humanitarian standards such as Sphere and CHS