Project Assistant for TCA project

About Oxfam

Oxfam is a global movement of people who won’t live with the injustice of poverty. Together we save and rebuild lives in disasters. We help people build better lives for themselves. We speak out on the big issues that keep people poor, like inequality, discrimination against women and climate change. And we won’t stop until every person on the planet can live without poverty.

Oxfam GB is a member of the international confederation Oxfam.

Our Team

Oxfam in Lebanon is increasingly working at local, national and international levels to “ensure that women and men are protected and empowered to enjoy their basic rights and access services enabling them to live in dignity, within a more equitable society.” To achieve this vision, Oxfam in Lebanon implements activities under three main programmatic pillars: humanitarian, Citizenship, Governance and Economic Justice, and the Beirut Response Pillar.

The purpose of the humanitarian pillar is to ensure that marginalised women and men, including refugees from Syria and Lebanese, are able to have safe access to WASH, attain their rights to life, security, protection and assistance, and that they are enabled to support their own basic needs, develop their livelihoods, all in a manner that respects and maintains their dignity.

Job Purpose

In this recruitment, Oxfam will be recruiting for two Project Assistants for Temporary Cash Assistance (TCA). One of the two positions is pending final donor approval, while the other one is already approved.

The purpose of the Project Assistant for TCA is to support the team in identification of cases eligible for cash assistance, ensuring proper follow-up with beneficiaries and their families, coordinating with partners, Social Development Centres (SDC) and with service providers (e.g Liban Post), and to ensure accurate documentation of cash assistance, all in the framework of donor funded cash and protection projects in Tripoli.

Core Details:

Location: Tripoli

Internal Grade: E1

Job Family: Programme

This role reports to: Senior Project Officer

Staff reporting to this post: N/A

Key relationships/interactions:

Project Manager, Senior Project officer, Humanitarian Coordinator; Emergency Food Security and Livelihoods Coordinator; Protection Advisor,  Citizenship, Governance and Economic Justice Coordinator, partner and SDC staff, Liban Post

Screening checks:

All successful candidates will be screened through Refinitiv World-Check One to comply with counter terrorism and financial sanctions regulations.

Key Responsibilities

Programme:

• Liaise with Oxfam’s finance department and Liban Post to ensure effective and timely delivery of cash to beneficiaries

• Work in close consultation with the cash and protection team to ensure appropriate follow up with households, especially in sensitive cases, as well as referrals
• Support capacity building activities with Social Development Centres and the local partner
• Coordinate and liaise with identified partners and stakeholders on cash and protection interventions
• Interface with communities as needed
• Ensure that cash documentation is accurately completed, compiled and returned to the Finance Department in a timely manner every two weeks

Monitoring:

• Conduct regular onsite monitoring visits, track project progress and flag issues
• Track project activities and support the partners, ensuring streamlined paperwork and decision making between Tripoli and Beirut.  

• Support the organization of bi-annual reflection meetings with all project partners
• Support post-distribution monitoring, baseline and endline activities (including data collection)

• Contribute information to a log of all 'lessons learnt" during the project

Reporting and Data Management

• Report regularly to the Project Manager and Senior Officer, and technically coordinate with the Emergency Food Security and Livelihoods Coordinator and Protection Advisor on the progress of implementation and challenges encountered against targets set, highlighting constraints - and propose solutions
• Ensure data entry and safe management of beneficiary information following data protection protocols  
• Record and take action on phone calls received on the project helpline through Oxfam’s “Your Word Counts” feedback system
• Enter data into Activity Info and the UNHCR RAIS system
• Participate in and maintain a timely and appropriate flow of information up and down the management line (including programmatic information, security issues, etc.) and horizontally with partners

Other

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principle

Your commitment to Oxfam

• Required to adhere to Oxfam’s principles and values as well as the promotion of gender justice and women's rights
• Understanding of and commitment to adhere to equity, diversity, gender, child safety and staff health and wellbeing principles

Person Specification

Note to candidates: Shortlisted candidates will be assessed on our organisational values and attributes at the interview stage. The successful candidate(s) will be expected to adhere to our code of conduct. We encourage candidates to read and understand our code of conduct here.

Key Organisational Attributes

• Ability to demonstrate sensitivity to cultural differences and gender issues, as well as the commitment to equal opportunities.
• Ability to demonstrate an openness and willingness to learn about the application of gender/gender mainstreaming, women’s rights, and diversity for all aspects of development work.
• Commitment to undertake Oxfam’s safeguarding training and adherence of relevant policies to ensure all people who come into contact with Oxfam are as safe as possible

Organisational Values

• Accountability – Our purpose-driven, results-focused approach means we take responsibility for our actions and hold ourselves accountable. We believe that others should also be held accountable for their actions
• Empowerment – Our approach means that everyone involved with Oxfam, from our staff and supporters to people living in poverty, should feel they can make change happen
• Inclusiveness – We are open to everyone and embrace diversity. We believe everyone has a contribution to make, regardless of visible and invisible differences

Oxfam Leadership Competencies

• Relationship Building: We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organization.
• Listening: We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear and consider different preferences
• Mutual Accountability: We can explain our decisions and how we have taken them based on our organizational values.  We are ready to be held to account for what we do and how we behave, as we are also holding others to account in a consistent manner.
• Self-Awareness: We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.

Essential - Experience, Knowledge, Qualifications & Competencies

• At least 1 year of experience in working with communities in humanitarian or development contexts, in particular with displaced or refugee populations
• Excellent written and verbal communication skills in Arabic and English
• Ability to influence and negotiate, both internally and externally, complemented by strong interpersonal skills
• Previous experience in working in partnership with national organisations
• Good computer skills in MS Office programs, particularly Excel
• Diplomacy, tact and negotiating skills.
• Willingness to work in insecure environments and a high level of adaptability and initiative

Desirable

• A Bachelor’s degree in a relevant discipline such as Development Studies or equivalent;
• Previous knowledge and/or experience of emergency cash assistance or other cash-based humanitarian interventions. Protection professionals with relevant cash experience are strongly preferred;
• Experience working in North Lebanon, with preference for applicants residing in and/or have experience working in Tripoli.
• Experience entering data and maintaining databases
• Administrative experience
• Familiarity with Social Development Centres of the Ministry of Social Affairs

Oxfam is committed to preventing any type of unwanted behaviour at work including sexual harassment, exploitation and abuse, lack of integrity and financial misconduct; and committed to promoting the welfare of children, young people, adults and beneficiaries with whom Oxfam GB engages. Oxfam expects all staff and volunteers to share this commitment through our code of conduct. We place a high priority on ensuring that only those who share and demonstrate our values are recruited to work for us.

The post holder will undertake the appropriate level of training and is responsible for ensuring that they understand and work within the safeguarding policies of the organisation.

All offers of employment will be subject to satisfactory references and appropriate screening checks, which can include criminal records and terrorism finance checks. Oxfam GB also participates in the Inter Agency Misconduct Disclosure Scheme.  In line with this Scheme, we will request information from job applicants’ previous employers about any findings of sexual exploitation, sexual abuse and/or sexual harassment during employment, or incidents under investigation when the applicant left employment. By submitting an application, the job applicant confirms his/her understanding of these recruitment procedures