Project Assistant

ICMPD isinviting all interested candidates to apply for the Project Assistant position for the EU funded project “Strengthening Capability for Integrated Border Management in Lebanon (EU IBM Lebanon – Phase 3)”.

Tasks and Responsibilities:

1. Support to project administration:

 Support the Project Manager and the Long Term Expert(s) with the daily project operations;

 Provide informal translation of written project related documents (presentations, training material, publications, correspondences, strategies, action plans, factsheets etc.) ;

 Provide informal language support to various face-to-face as well as virtual project meetings, workshops, seminars, training sessions etc. from English into Arabic and vice versa; 2

 Assist in implementation of project activities in accordance with the work plan;

 Prepare administrative documents, collect and compile inputs to documents;

 Draft routine correspondence to experts, project counterparts and service providers in both English and Arabic;

 Assist in processes for recruitment of project staff and experts;

 Assist in procurement processes for conference/seminar services or other procurement actions foreseen in projects;

 Administer contracts with service providers, interpreters and experts;

 Collect, compile and organise background materials, documents and other materials for meetings;

 Compile project reports;

2. Support to project activities:

 Prepare inputs to reports, summaries, graphs and inputs to presentations in support to various project activities;

 Provide support to the organisation of workshops and meetings being responsible for visa arrangements, flight bookings, meeting facilities and accommodation, social programme, catering, participant lists, DSA calculations;

 Support the project team in preparing and providing backstopping during missions;

 Maintain the project filing system;

 Support implementation of project-related communication activities;

 Prepare minutes and summaries of actions to be taken.

3. Support to project formulation:

 Collect, compile and organise inputs to formulation of project proposal and documents for new projects. Qualifications and Experience

 Bachelor’s degree in language, social science, law, international relations, or any other field of relevance to the advertised positon and to the project

 Minimum of 2 years work experience in a similar capacity, preferably in the international organisation

 Good organisational skills with attention to detail and accuracy

 Experience in organization of events and meetings

 Strong oral and written communication skills

 Strong team work and interpersonal skills

 Excellent command of standard MS-office software

 Proficiency in (verbal/written) English and Arabic, proficiency in a major EU language is an asset

 Experience in international projects would be a strong asset