Archivist

Objective 1: To ensure the appropriate archiving of all supporting documents (95%)

Tasks:

-Prepare, keep all supporting documents organized and secured at all time as per the Finance Archiving Policy

-Report to the Base Capital Administrator any missing or incomplete documents.

-Participate in the preventive controls requested by HQ and Capital Administrator in a monthly basis. (the 25th of each month).

- Scan all the supporting documents in Beirut and support the revision of all tax documents from the bases

- Participate in the Audits when required by HQ, Admin Coordinator and Capital Administrator.

- Prepare an audit administrative documents in collaboration with other departments.

- Prepare, organize, archive and scan all employee files and insert them on HRIS.

- Check employee files according to HR filing process and report to HRM all missing documents.

- Compile, archive all information regarding Purchases Dossiers in Zahle Base (including scan documents if needed) as per Kit Log and Logistics Archiving Guidelines.

 - Prepare, organize and archive all documents related to the warehouse movements as per Kit Log and Logistics Archiving Guidelines.

- Prepare, organize and archive all documents related to the fleet movements as per Kit Log and Logistics Archiving Guidelines.

Objective 2 :  Security (5%)

-Respect the security rules specified in the mission and capital base security plan, see to it that the team under his/her responsibility complies with the security plan and perform the security management tasks that can be assigned in its protocols.

-Communicate to the security managers of the working location any security related information or noncompliance with the security plan.

-Keep the confidentiality and security of all ACF records and information gathered in the course of employment with ACF.

KNOWLEDGE AND EXPERIENCE REQUIRED:

Training/ Education: Secretary/Accountant / administration diploma or related and professional experience

Technical specific knowledge: Archiving / Accounting & Tax

Previous experience: At least 1 years’ experience in administration or Finance, preferably in an NGO Setting.

Humanitarian sector knowledge: Preferable, but not mandatory.

Action Against the Hunger knowledge: Preferable, but not mandatory.

Languages: Fluency in English and Arabic, French an asset

IT and specific systems: Windows domain, Microsoft Office, Compulsory expertise in Excel, accounting programs AGRESSO is a plus