Administrative Assistant - Sinn El Fil

Position Objective:

The Administrative Assistant contributes to the efficient day-to-day operations of the Organization office, and supports the work of management and other staff.

Duties:

• Answer general phone inquiries
• Direct phone inquiries to the appropriate staff member
• Reply to general information requests with the accurate information
• Sort incoming mails and deliveries for distribution
• Prepare and send outgoing mails and packages
• Follow-up all payments through Dynamics related to Social program and ensure proper settlement
• Forward incoming general e-mails to the appropriate staff member
• Provide administrative support to management and other staff (filing, scanning, CRM, writing mails, Reports, etc…)
• Help the management preparing for any event or conference etc…)
• Reply to the requests of the project coordinators on Dynamics
• Scan and archive all the supporting documents of the Centers

Skills:

Business Skills:

• Maintain positive working relationships with others, both internally and externally
• Excellent oral and written communication skills
• Anticipate, understand, and respond to the needs of members and other clients to meet or exceed their expectations
• Work cooperatively and effectively with others
• Ability to undertake self-directed tasks when necessary
• Excellent time management skills; attention to detail
• Ability to prioritize tasks by assessing situations to determine urgency

Computer Skills:

• Microsoft office - All Applications
• Good Typing skills in Arabic, French and English

Experience:

1-2 years in relevant secretarial or administrative assistant position