Project Administrative Officer Internship

As Project Administrative Officer you should work on handling finances which mean you should prepare monthly payments for staff in the field; follow up closely on monthly payments and cheque advances;  keep track and monitors advances of partners; weekly control the budget to ensure proper expenditure of each budget line;

And handling Administration which mean you should  develop and maintain a filing system of partners; keep track and monitor advances of partners and staff; perform administrative tasks (photocopies, buying stationeries, scanning/faxing documents, minutes of meetings); assist in preparation of monthly and completion reports; prepare and submit bi-weekly reports to the supervisor on the date identified;

Organization, Coordination and Management which mean you should organize trainings, seminars, project opening ceremonies, hosting donors and beneficiary visits, site inspections, etc. coordinate with the field and ensures that the work is done properly and on time by meeting WCH targets; manage minor procurement processes (stationary provision, utilities, minor purchases for all project activities);  update and maintain information on computer database systems and in archives. Conduct some field visits with the field officers and social workers; develop, design, and improve work methods and procedures in coordination with the supervisor; support in collecting data to write donor reports; collect documents from the field and enters that in the database;

Knowledge and Experience

• Degree in Management, finance, or similar degree;
• Minimum of 1 year experience in similar positions with an NGO;
• Preferably previous experience working with children/refuges/vulnerable populations;

Skills

• Strong computer skills, Microsoft office and especially Excel;
• Fluency in Arabic and English;
• Cultural sensitivity;
• Result-oriented;
• Attentive to detail and cost-conscious;
• Tolerance;
• Works well in small team;
• Flexibility;