Finance Assistant

Major Duties and Responsibilities

Finances and Accounting

• Carry out the day-to-day accounting functions of the programme including, but not limited to:
  • Managing in-location cash, ensuring sufficient amounts of both USD and LBP are available at all times and that necessary security measures are in place and are being followed to protect the cash
  • Conducting regular cash reconciliations, verifying amounts held and reporting any discrepancies
  • Conducting regular visits to the bank for internal bank transfers; and external transfers to partners, suppliers, or for Medair staff payroll
  • Ensuring all financial transactions are carried out in accordance with the Medair guidelines and procedures and any donor requirements
  • Conducting weekly bank reconciliations, verifying amounts, and reporting any discrepancies
  • Preparing for and supporting internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies
  • Conducting regular internal audits and report immediately any possible fraud or theft
  • Transferring payments via Cash United system on a regular basis
  • Conducting final checks before scanning to make sure that the files are complete, and all supporting documents are available.
  • Assisting in checking time sheets for health volunteers and casual Labour’s PDFs.
  • Scanning and stamping according to donor and HQ requirements all payments documents in the Zahle and Beirut office and keeping an electronic filing system of them
  • Performing any other financial and support program tasks as requested by the line manager

Administration

• Ensure a clear and transparent paper trail is adhered to for all financial transactions and that all filing and archiving is in line with Medair and donor requirements which follow international accounting standards.

Communication

• Maintain open and frequent communication with the Beirut and Zahle Finance Officer and the wider support and program teams in both locations
• Ensure colleagues are informed of the required finance procedures, and be available to answer any finance related questions and to provide coaching and guidance as necessary