Administrative, Finance and Logistics Officer

Main RESPONSIBILITIES:

Administration

• Supervise administrative records and guarantee that the status and functioning of the mission are in legal accordance with the requirements of the country’s regulations.
• Maintain up-to-date information and report on developments in NGO law and administration regulations. 

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2. Finance

• Ensure the mission’s financial procedures are in line with CDE’s finance policies and established organizational practices
• Ensure that donor rules and regulations are adhered to in finance management
• Establish and implement national specific finance systems and guidelines if required
• Provide the accounting of the local office and program: complete the cash / Bank book on a daily basis, provide the monthly accounting closure performing monthly cash inventories and bank reconciliation.
• Verify compliance of accounting documents according to internal regulations and Lebanese Finance Law.
• Prepare, manage and follow up the project budgets, financial proposals, financial reports, and bi-monthly fund request
• Contribute to and prepare for financial audits
• Cash forecast

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3. Logistics

• Ensure a proper planning for all purchases and contract management
• Ensure a competitive and transparent process throughout the procurement cycle in compliance with the rules and regulations of CDE procedures and manages all procurement files as per good procurement procedures
• Record and update the list/inventory of office equipment and other assets
• Control the stock of materials and office supplies
• Ensure the maintenance of the office building to ensure a sound working environment.
• Support the operational organization of field trips
• Maintain a proper filing/archiving system for all procurement documents for LCDE office in Jordan

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4. Other

• Supports the Country Coordinator for Human Resources management
• Ensure confidentiality of data and information related to patients, their care and family
• Report any security, ethical or acceptance-related issues to his/her line manager
• Translate verbally and by writing when necessary
• Participate in team meetings or any other relevant internal and external meetings
• Perform any other additional duties upon instruction given by his/her line manager or technical referent whenever applicable<!--break-->
• TEAM RELATIONSHIP
• The Administration/Finance/Logistics officer:
• Is under the direct supervision of the Country Coordinator in Lebanon
• Liaises with CDE HQs management control officer and administrative and finance department as well as HR department as required
• Works closely with and in support of the whole team