Admin Assistant

1. Cash Management

• Verify payment requests to ensure that they have all necessary supporting documents and that they include the correct account number and approval from the appropriate authorized individual(s).
• Prepare the Petty Cash vouchers and have them approved by the authorized individual(s).
• Stamp “PAID” on every paid Petty Cash Voucher with supporting document(s).
• Prepare the Petty Cash Report and Replenishment request when the fund reaches 50--60% of the ceiling.
• Perform a Cash Count daily and balance the cash based approved “Cash in Hand” amount daily.
• Ensure that Petty Cash is accounted for and replenishment done in a timely manner.
• Initiate online payment in online banking system.
• Collects bank statements on monthly basis for all projects and administration or whenever requested by the supervisor.
• Deposits, cashes, cheques, withdraws and transfers cash/cheques in the bank for projects and Administration.

2.    Safe Keeping

• Safe-keep and properly disburse the Petty Cash fund.
• Keep the Petty Cash fund in the safe, physically segregated from other funds.
• Request physical cash count once a month in the presence of two members of the management team in case it is not done before that.
• Send the physical cash count report to the direct supervisor.

3. Human Resources

• Consult with employers to identify needs and preferred qualifications.
• Interview applicants about their experience, education and skills.
• Contact references and perform background checks.
• Conduct new employee orientations.
• Assist in the recruitment and hiring process.
• Assist in all other HR paperwork and processes.