Administrative Officer

Responsibilities:

Assist in the preparation of expressions of Interests and pre-qualifications:

• Selecting project and regional references relevant to the project, and supporting in the tailoring and formatting on the references. 
• Compiling the necessary administrative documents for Expressions of Interests.  
• Communicating with partner organizations in the preparation of documents (administrative included).
• Final and consistent formatting of all necessary documents

Assist in the preparation of technical proposals:

• Compiling legal, financial, reference and other necessary administrative documentation in accordance with the formal requirements concerning completeness, form and validity limits. ·
• Formatting of the proposal-text and CVs. ·
• Ensuring timely and proper dispatching of the documents, as well as tracking of the consignment up to its final delivery to the recipient.

Assisting in project implementation:

• Booking flights and hotels for short term experts and long term experts
• Organising and preparing various events; for example, annual department work-shop, consortium meetings, meetings with the client in cooperation with the financial assistant
• Support in the search for candidates for experts positions in mission and projects in cooperation with the project manager.

Qualifications and profile:

• Bachelor or/and Master Degree related to the position
• At least 1 years’ experience in administrative management
• Excellent knowledge of the MS Office package (Excel, Word, PowerPoint) is a must;
• Perfect oral and drafting skills in French and Arabic. English is considered a strong asset;
• Working in an organized and rigorous manner;
• Capacity to work within a team on sound communication;
• Capacity for independent decision-making and taking initiative;
• Interest in working in the field of cooperation and development.