Grants Coordinator

Background

International Medical Corps is a global, humanitarian, non-profit organization dedicated to saving lives and relieving suffering through health care training and relief and development programs. Established in 1984 by volunteer doctors and nurses, International Medical Corps is a private, voluntary, nonpolitical, non-sectarian organization. Its mission is to improve the quality of life through health interventions and related activities that build local capacity in underserved communities worldwide. By offering training and health care to local populations and medical assistance to people at highest risk, and with the flexibility to respond rapidly to emergency situations, International Medical Corps rehabilitates devastated health care systems and helps bring them back to self-reliance..

Job Purpose

The Grants Coordinator, with guidance and supervision from the Deputy Country Director, will be responsible for the overall coordination of all proposal development, reporting and grants management across IMC’s Lebanon response. Grants Coordinator will lead the grants department in developing quality reporting and proposal products, and ensuring information sharing and archiving to facilitate capturing of lessons learned and feedback loops to continually build on and improve program implementation and development. Grants Coordinator will act as a key liaison between and across mission departments including programs, M&E, finance and logistics for the purposes of program development and reporting.

Main Responsibilities:

1. Develop and maintain grants management tools, such as funding trackers, reporting calendars, templates and compliance guidance documents, and ensure all the departments are aware of these timelines and requirements.
2.  Lead the organization of grant kick-off and close-out meetings.
3.  Lead the organization of regular program reviews and evaluations to ensure systematic documentation of program best practices and lessons learned.
4.  Lead the collection, compilation, review, quality control and editing of both quantitative and qualitative donor, internal, cluster and inter-agency reporting.
5. Ensure that reports are of high quality and submitted on a timely manner.
6. Ensure that relevant staff are provided with timely information and materials – including guidelines, templates and examples – in order to develop quality reporting contributions.
7.  Maintain soft copies of files on Office365 for grant portfolio.
8.  Support in proposal development, realignment and modification processes.
9. Support the senior management in assessing funding opportunities to fit with IMC’s strategic objectives and the local context, advising on these as required.
10. Ensure effective communications, visibility and knowledge management within IMC Lebanon and to an external audience.

Qualifications:

Minimum degree in social sciences, public health, statistics, or international development, with experience or background in M&E, epidemiology, public health, and health information management

Experience:

A minimum of 2-3 years of satisfactory working experience in grants management,

• Experience working with health NGO or implementing organization strongly preferred,

• Must have excellent self-motivation skills,

• Experience in effectively dealing with HQ staff, as well as donor agencies, government officials, and other NGO’s; the ability to work with a broad spectrum of people,

• Ability to exercise sound judgment and make decisions independently,

• Extremely flexible, and have the ability to cope with stressful situations and frustrations,

• Ability to relate to and motivate staff effectively,

• Creativity and the ability to work with limited resources,

• Excellent decision-making skills & strategic insight,

• Must have excellent communications skills, both oral and written,

• Experience in working with refugees in Lebanon and the Middle East would be preferable.

Competency:

• Demonstrates the ability to work cooperatively and effectively with other employees. Maintains good work relationships both internally and externally and has the ability to work productively as a team.
• Demonstrates the ability to make good decisions about what should be done given a specific situation. Thinks carefully before taking action and behaves appropriately for the circumstances.
• Demonstrates the ability to use creativity, reasoning, past experience, information and available resources to resolve issues.
• Takes responsibility for actions, decisions, and outcomes. Can confidently take the lead role on a team, if and when necessary.
• Strong ability to organize work, meet deadlines, prioritize work under pressure.

General specifications for all positions:

• Experience in working closely with community members throughout a program cycle
• Experience in or understanding of program accountability principles
• Knowledge of, respect and empathy for the communities we are working with
• Commitment to championing community and partner points of view
• Strong understanding of the project cycle and of M&E systems
• Good interpersonal and influencing skills
• Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
• Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
• Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working