Finance Assistant

Specific Responsibilities:

Maintain the accounts complying with relevant Donor and TDH Procedure in collaboration with the Financial Officer (Support Manager) and the Project manager.

Ensures the management of the data and the appropriate filing (numbering, translating and stamping) of the electronic and hard copies of the financial documents and reports

Maintains payment record of all invoices received

Maintains payee statement records for all suppliers

Controlling all the supporting documents accuracies and follow up on missing documents  

Prepare payment vouchers and/or Authorization forms and follow up to get the authorized personnel signatures

Prepare all the cheques and/or bank transfer forms

Attend the Project and office coordination meetings when requested

Support in preparing samples for all the external and internal audits

Managing Request of Cash Advance and reconciling it on regular basis

Accounts management (petty cash, banks accounts)

Support any cash distribution happening in the office or in area centers

Weekly reconciliation of bank accounts.

Management of the petty cash, daily counts without printing it, weekly cash inventory printed and countersigned by Finance officer in addition to monthly inventory on which any discrepancies has to be immediately reported to the Office Administrator.

Data entry for all the accounting transactions in Excel-Cashbooks and Accounting software

Any other duties seemed relevant to the position and assigned by your manager