Emergency Response Project Coordinator

Assignment

Under the supervision of the Deputy Country Director, the Country Emergency Projects Coordinator is responsible for the coordination and implementation of all ACTED’s emergency response activities in Lebanon, in particular in response to the Beirut Explosion. The Country Emergency Projects Coordinator provides technical inputs and liaison for the design of ACTED’s emergency response in Beirut to ensure relevance and harmonization with other response actors, ensures project activities and implementation areas are well coordinated with other actors on the ground, and oversees field operations for ongoing emergency programs, supported by respective sector team leaders. In addition, he/she is responsible for ACTED’s participation, leadership and visibility to external partners, donors, relevant response coordination meetings and networking.

Background

ACTED is an International Non-Governmental Organization registered in France with global operations in Central and South Asia, Europe, Middle-East and Africa. ACTED has been active in Lebanon since 2006, and currently operates in all governorates of Lebanon providing emergency response to disasters, improving good governance and inclusive services, and fostering economic development and livelihooods. ACTED has a long history of emergency and resilience programming in the Greater Beirut area, spanning from support to improved living conditions (WASH/Shetler), community-based protection and SGBV mitigation, delivery of cash for shelter, food and basic income needs, supporting local civil society and supporting local authorities in improved planning and service delivery. ACTED is the co-chair of the Food Security cluster which will be coordinating cash assistance in response to the Beirut Disaster and is active across all sectors in the Beirut response.

Functions

The Country Emergency Projects Coordinator shall be responsible for:

Technical Expertise

Advise on critical gaps in the response and priority areas of intervention based on coordination with other actors and field assessment results;

Development of ACTED programming standards and criteria in cooperation with other technical coordinators and project managers;

Support the Accountability Officer in ensuring an up to date service map is in place and that ACTED emergency response team can conduct dynamic referrals;

Participate in cross-departmental collaboration and coordination in order to ensure that linkages between programs are made and programs gain from best practice;

Work closely with M&E department for assessments, evaluations and donor reporting related to emergency response programs.

Project Implementation

Ensure daily coordination of emergency response field teams to ensure best use of available resources;

Plan the various stages of project implementation in response to the Beirut explosion, and design appropriate project tailor-made tools and methodologies (with support from sectoral PMs/TCs)

Ensure budget utilization and physical target achievements are regularly reviewed

Ensure project implementation is on time, target and budget, using effective M&E systems to reach desired impacts

Ensure that the project is implemented in accordance with relevant ACTED technical guidelines and standards

Anticipate and mitigate risks and trouble-shoot any unforeseen challenges during the project implementation

Guide the implementation of the assigned projects and quality assurance through close monitoring;

Assess the activities undertaken and ensure efficient use of resources.

Development of training materials for external stakeholders (such as local civil society or local authorities as relevant) with inputs from relevant ACTED departments;

Development of training materials for internal ACTED’s staff;

Administration and Operational Management of Project Implementation

The Country Emergency Projects Coordinator will be responsible for the following on smaller grants without a dedicated PM and will support dedicated emergency response PMs as necessary on the following:

3.1. Finance

Review the BFU(s) and provide accurate forecasts with BOQs

Forecast monthly cash requirements of the project and submit to Finance department

3.2. Logistics

Contribute to the development of Procurement plans

Ensure accurate and precise order forms are submitted to Logistic department in a timely manner

Ensure a proper management and use of the project assets and stocks

3.3. Administration/HR

Participate in the recruitment of technical staff (development of organigrams, ToRs, elaborating the tests and reviewing them; interviews etc)

Ensure that project staff understand and are able to perform their roles and responsibilities

Manage the project staff in cooperation with the DCD

Ensure a positive working environment and good team dynamics

Undertake regular appraisals of staff and follow career management

Ensure capacity building among staff in relevant sectors

3.4. Transparency

Ensure project records and documents (Flat files, beneficiary list, donation certificates, attendance sheets etc) are adequately prepared, compiled and filed according to ACTED procedures

Ensure staff awareness of, and respect of, ACTED’s code of conduct and FLATS procedures

Coordination and external representation

Ensure ACTED representation at all relevant emergency response coordination meetings and working groups; Take leadership positions when appropriate;

Bilateral coordination with INGOs, LNGOs, CBOs and other relevant stakeholders to avoid duplication and collect information on gaps and needs;

Coordination with SDCs, PHCs, local authorities and relevant Governmental departments;

Upon request, meet and represent ACTED at Donor meetings.

Accountability to Communities and Beneficiaries

The Country Emergency Projects Coordinator is responsible for ensuring that all relations with the communities we work are conducted in a respectful and consultative manner.  Due attention must be paid to ensuring that communities are adequately consulted and informed about ACTED programme objectives, activities, beneficiary selection criteria, and methodologies.  This is the responsibility of every ACTED staff member.

KNOWLEDGE, SKILLS

University degree in Human Rights, Law, development studies or any other relevant field. MA/MSc preferred;

3-5 years of experience in similar position and specifically in Emergency Response Project Management and Coordination;

At least 3 years of experience working in Emergency Response in Lebanon;

Experience in development and implementation of cash programming required;

Experience developing emergency strategies and guidelines;

Strong leadership, management and facilitation skills;

Fluent in Arabic, with excellent written and verbal English skills and the ability to work in an international context;

Excellent interpersonal skills and external relations;

Excellent organizational skills and attention to detail;

Independent, adaptable, flexible and hardworking;

Strong humanitarian motivation and understanding of international assistance.

Proven experience in dealing with local and Governmental stakeholders;

Prior experience using basic computer software required, notably in word and excel;

Previous experience working with a variety of stakeholders in humanitarian or development aid

Experience in sector/cluster coordination co-chair/leadership strongly preferred.