Finance Assistant (Lebanese Nationals Only)

Assignment

Under the supervision of the Finance Manager the finance Assistant will assist the finance team in order to reach accountability and reporting requirements of the organisation, together with delivering detailed data analysis to help management’s decision-making.

Background

ACTED is an International Non-Governmental Organization registered in France with global operations in Central and South Asia, Europe, Middle-East and Africa. ACTED has been active in Lebanon since 2006 operating mainly in the North and Beirut and Mount Lebanon governorates of Lebanon. ACTED has been implementing WASH and Shelter and waste management community projects across Lebanon.

Functions

The Finance assistant shall be responsible for:

On a Daily Basis:

•   Ensure that the Finance Department has exchange rates of currency

•   Fill in Vouchers on a regular basis and ensure registration of vouchers in the cashbook

•   Proceed with payments for all items and services approved by the Area coordinator

•   Check the Safe & Cashbook at the end of each day and ensure that the balance matches

•   Deal with Money Exchange, change money for the cashbooks whenever needed and register it

•   Deal with Money Transfer, registration and exchange of voucher reference between Country Office and area

•   Deal with projects Cash for Work on a regular basis to ensure payment of field workers

On a Monthly Basis:

•   At the end of each month, check the balance in the cashbook and in the safe and release the cash checking statement with the area coordinator

•   Check vouchers quality on a regular basis

•   Check Cashbook & SAGA before closing the accountancy for the month

•   Ensure all advances are cleared for the staff, before paying the salary

•   Completing Cash request procedures in coordination with Logistics and Program in the base and report to the Country Office

Knowledge, skills

• Financial background, understanding of accounting mechanisms
• Good excel skills are necessary for analysis and reporting

Good relationship with people, finance is a central department in the organization and being involved with multiple people is required, plus external relation with other NGOs and potentially donors might be required.