Disaster Management Advisory Group (DMAG) Project Officer

Main Role

The DMAG/LRC Program Officer provides technical support in the DMAG programs and trainings planning and implementation, in addition to performing a variety of administrative and logistical tasks related to DMAG events preparation and execution.

Essential Responsibilities and Duties

Technical Support & Coordination Roles and Responsibilities

• Assist DMAG coordinator in drafting of technical papers, concept notes, and meeting notes & reports
• Document and share information including lessons learned from meetings/events and initiate review processes;
• Act as a point of contact for DMAG members on logistics issues in coordination with the DMAG program coordinator;
• Write and distribute email, correspondence memos, letters, forms and reports with DMAG members and their respective national societies;
• Ensure that information and learnings are shared and coordinated between the different DMAG sub groups and other movement partners (ICRC, IFRC and interested PNSs);
• Maintain and update DMAG database including training material, contact lists, regional trainer’s information, etc…
• Liaise with DMAG program coordinator to handle requests and queries from DMAG Steering Committee;
• Support the DMAG PM in the fluid sharing of information / communication between DMAG and other movement partners (ICRC, IFRC, interested PNSs);
• Abide by and work in accordance with the Red Cross and Red Crescent fundamental principles while liaising with all movement partners

Administrative and Logistical Roles and Responsibilities

• Plan, coordinate, manage and physically attend DMAG meetings, trainings and events with attention to time and budget:
  • Draft event invitation letters and Terms of Reference;
  • Make travel and meeting arrangements;
  • Organize, schedule and prepare agendas for events and meetings;
  • Planning event logistics, such as venue, seating, guest lists, setup, equipment, translation, printouts, transportation lists, etc.
  • Manage and oversee events on the day of event including problem-solving, welcoming guests, directing event set-up, communicating with concerned staff...
• Support in preparation of training education material and aid;
• Coordinate and facilitate the various discussions during the event as necessary;
• Gather feedback from event participants.
• Prepare event reports & minutes of meetings and maintain appropriate filing systems;
• Support in planning and delivery of DMAG trainings as needed.
• Budget and expenditure overview:
  • Submit and reconcile expense reports related to DMAG meetings and trainings.
• Perform any other work-related duties and responsibilities that may be assigned by line manager

Function Specific Experience

• Experience working in a Programs Officer/Assistant position
• Knowledge of office management systems and procedures
• Experience in event facilitation & implementation
• Familiarity working in both Arabic speaking environments and English speaking ones, using excellent oral and written skills in both Formal Arabic and English languages
• Proficiency in MS Office (MS Word and MS PowerPoint in particular)