Emergency Finance Manager

Background:

When catastrophe hits, International Medical Corps is often one of the first humanitarian aid organizations on the scene providing rapid and effective aid that saves lives, reduces suffering, and promotes self-reliance.

International Medical Corps: provides safe, timely, effective, efficient, equitable and patient centered care; offers needs-based response according to the context and type of Sudden Onset Disaster and/or outbreak in the affected nation: adopts a human rights-based approach to their response; ensures they are accessible to all sections of the population affected by the SOD and/or outbreak particularly the vulnerable; and treats patients in a medically ethical manner consistent with the World Medical Association Medical Ethics Manual.

International Medical Corps is accountable to: patients and communities; host government, Ministry of Health; our organization and donors. International Medical Corps commits to a coordinated response under the national health emergency management authorities. International Medical Corps collaborates with the national health system, the cluster and the humanitarian community.

Job Purpose

This position will support International Medical Corps' emergency response delivering outpatient clinical care to disaster effected populations by Beirut Blast.
The primary responsibility of the Finance Manager is to support the implementation of services in an emergency setting. S/he directly oversees all financial, accounting and administrative activities and all finance administrative activities and reporting in the mission.
This position will support International Medical Corps' emergency response delivering outpatient clinical care to disaster effected populations. The Finance Manager is responsible for oversight and ensuring compliance and development of all financial and accounting activities for the emergency response including field offices. Also, ensure availability of financial resources for local payments of the team. They review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control over payments. Ensure the accuracy of financial transactions of the country officer, and meet the financial reporting requirement including preparation, submission for review from HQ and final submission to donor within the deadline. The Finance Manager prepares the required budgets, non-cost extension, realignment and manages the same through regular review of budgeted against actual expenditure.

Main Responsibilities

To perform this job successfully, an individual must be able to perform each essential function with or without reasonable accommodation. The tasks listed are representative of the nature and level of work assigned and are not necessarily all- inclusive.

Accounting and Finance Management

•  Ensure compliance with the organization and donor regulations and procedures; establishing finance and supporting function policies, systems and procedures, and directing or performing their development, documentation, and implementation
•  Responsible to ensure financial resources availability for local payments of the team, in coordination with International Finance Desk
•  Supervise and ensure that the day-to-day accounting operations and financial management functions in field offices are performing in accordance with internal policy and procedures
• Review and account for procurement transactions to ensure adequate supporting documentation, accuracy of amounts and control overpayments
•  Suggest formats for financial reporting to aid financial statement users to better understanding the contents of the reports for decision-making and strategic planning purposes
• Ensure the maintenance of accurate records of financial transactions of the emergency mission (main and field sites in order to monitor financial status of all response activities)
•  Manage the finance activities of the emergency mission to meet the financial reporting requirements of field and senior management team, ensuring that all financial reports are submitted on or before the deadlines set and contain relevant information for all the users of the financial reports
•  Direct the preparation of all financial reports for external purposes in respect to accounting, legal and contractual requirements
•  Maintain the organization’s system of accounts ensuring all accounting data are updated, reconciled and fully supported
•  Oversee training of finance staff and provide technical support to emergency mission
•  Supervise or prepare budgets
•  Present and facilitate review of actual to budget expenditures with direct line manager, senior management and field teams
• Provide recommendations for budget realignments as required.

Working Relationships

• Maintain frequent communication with Regional Finance Coordinator to ensure finance activities and objectives are communicated
•  Work with direct line manager, senior management and field teams to ensure the coordination of programs are within budgeted targets
•  Attend coordination meetings which are relevant to emergency country activities
•  Interface with national government and relevant agencies to ensure compliance with varying government regulations

Experience:

• Minimum of three (3) years of managerial experience in a non- profit organization or equivalent experience, training and education
•  Extensive experience in the financial management of overseas programs at the management level
• Extensive experience in working with computerized accounting systems, preferably Deltek CostPoint
•  Comprehensive knowledge and working experience with USAID, World Bank, EU, DfID and other donors
•  Knowledge of International Medical Corps’ financial policies and procedures desirable
•  Experience in developing and managing procurement and logistical procedures and policies
•  Demonstrated knowledge of program sustainability and capacity building, public-private partnerships and project monitoring and evaluation (both quantitative and qualitative methods)

Competency:

• Strong writing and presentation skills
• Proven capabilities in leadership
• Strong negotiation, interpersonal and organization skills
• Ability to read, writes, analyze and interpret, technical and non-technical in the English language

Ability to effectively present information and respond appropriately to questions from senior managers in the field and HQ, counterparts

General specifications for all positions:

• Experience in working closely with community members throughout a program cycle
• Experience in or understanding of program accountability principles
• Knowledge of, respect and empathy for the communities we are working with
• Commitment to championing community and partner points of view
• Strong understanding of the project cycle and of M&E systems
• Good interpersonal and influencing skills
• Non-discriminatory and readiness to involve men, women, girls and boys from diverse backgrounds, particularly the most marginalized segments of the community
• Very good listening and facilitation skills – capable of managing and facilitating group discussions with program participants, local officials, partners and all levels of staff
• Ability to mobilize people – to develop and maintain relationships with staff and communities to ensure their participation in International Medical Corps ways of working